From children's birthdays to weddings: how to plan your own holiday

1. Decide on the format and audience

Master class on scrapbooking, conference, business breakfast for investors - all these different formats of events to attend who are three different groups of people. Determine what, why and for what audience you are doing. This will help to deal with the other points of the preparation of the plan.

If you are from the outset clearly represent format of the event, you can immediately draw up an estimate and the estimate of its budget. For example, the webinar will cost copywriting cheap: only need a computer whose capacity is enough for video streaming, webcam with microphone and a stable internet connection. But the concert - a costly exercise: a minimum of equipment needed another level and a hall with good acoustics. But at a concert, you can earn more than a webinar, selling expensive tickets and additional products, such as beverages.

2. Select the date and place

Venue of the event depends on its size. For example, for an open-air dance will approach the city park. The main thing that there was a large area and sockets for connecting musical instruments. It is also important be sure to coordinate this event with the mayor's office in your city. But for some cosplay festival or workshop suitable platform easier, say anti-café.

Date and time of event largely depends on the audience. If it is hired employees of the companies, there is no reason to start a concert or a conference at 16:00, until all potential guests to use.

3. Think about ways to promote

Even if you are going to use the old-fashioned printed products for advertising, handing out flyers and leaving leaflets in mailboxes, still think of the promotion on the Internet. It will help you to reach the maximum number of people. Do not hesitate to ask your friends, acquaintances and colleagues to help you c this: let them tell you about your event in social networks.

Good solution - create a page on the social network to communicate with guests and Landing, where you You can not only talk about their event, but also to sell or give away free tickets invitations. So you get the most accurate idea of ​​how many people will come to your event.

4. find assistants

An estimate, find the site and a lease, prepare the necessary equipment, take care of the coffee break or cocktail party for guests sign an agreement with the landlord - the preparation of the event you will need to solve a variety of tasks, with some - at the same time. If you have the opportunity, gather a team and delegate responsibilities. Cook a small celebration for her - to take friends or family helpers. You make something more ambitious and difficult - to look for freelancers to specialized services. For example, if you are organizing a conference, you may need speakers, moderator, photographer, staff who will register guests.

5. Develop a program

Without a clear plan, you can not keep in mind the whole sequence of events. Therefore, pre-make a program of events and constantly refer to it. At the same time, make sure that everything is under control: the coffee machine has already been taken out, and the contract with the photographer stated that he works for you the desired number of hours.

For example, for a literary evening plan may look like this:

• Opening: 19:00.
• Foreword lead: 19: 00-19: 10.
• Performing writers: 19: 10-20: 00.
• Coffee Break: 20: 00-20: 20.
• Performing writers: 20: 20-21: 00.
• Autograph session: 21: 00-21: 15.
• Closing the evening: 21:30.

Always leave a little time left in the event of deviation from the schedule.

6. Prepare equipment and souvenirs

If you arrange a little party for her, you'll need a sound system - for a pleasant background music, as well as a camera or a camera-action - to fix events. Scale event may require a more complex technique: take it for rent or hire professionals with their own equipment.

Take care of the stability of the Internet at the event. This is important not only for the organization of webinars: guests are likely to want to share with friends, photos and video from the event. For you, it will be more advertising. If you rent a room, ask the owners if they have Wi-Fi and how it is powerful. Perhaps the Internet in general is not, and then you should rent a 3G-modem. By the way, this is a good solution if you spend your event in the country.

If the budget allows, consider the design of souvenirs: depending on the event format is can be branded icons, cardholders, T-shirts, notepads, magnets. Book in advance: there is always a risk of a force majeure situation.

7. Assemble the application and organize the event!

The final stage: once again, make sure that the documentation everything is in order and that you and the contractors have fixed all of your agreement on paper. Come to the place of action for a couple of hours before the start: Check that all the equipment was in working condition. Be sure to check how many participants have registered, and remind them of the event for personal messages. It is quite normal that they would come not everyone who has expressed desire.

Done! Now you can meet the guests.