How to reach the post of Zen
Productivity / / December 23, 2019
Almost 9 years ago Merlin Mann (Merlin Mann) introduced the idea of an empty inbox, which soon became a trend. However, focusing on the zeroing of incoming, we have missed an important point: the point is not to empty the folder "Inbox", are at peace and clarity of mind that come along with this. Salvation in reaching the post of Zen!
According to Glasgow University study80% of the letters - "waste". Folder "Inbox", swollen with unread messages, to-do lists, which we send to ourselves, and newsletters, it causes stress and suffering. Particularly vulnerable are the leaders, who are under constant sypyatsya more and more messages that require attention.
The only way to stop this madness - to cease to obey their mailbox and start managing them. And it does not mean you have to delete all the messages to make room for fresh. Without a clear plan for the management of incoming, you quickly will return to the old habits and anxiety again take possession of your mind.
Here are 6 tips to help you achieve Zen mail.
1. Cut the trash stream
Review your subscription and honestly admit to yourself which ones are simply wasting your time. A pile of similar newsletters? Report on the update site on which you were last time a year ago? discounts in the store information, where you once bought something? Urgent unsubscribe from it all.
The mailbox should not be exposed to something that does not apply to your everyday or strategic interests. Make an effort and carefully adjust the spam filters.
2. training a team
Employees of large companies are better than others familiar with this pain: an endless chain letters, copies of which are sent to all who need and not have. Stop this madness: explain that you can add to the recipients only those messages that have a direct relevance to you. For urgent cases there is a telephone. The same explain to customers, friends, family.
3. Automate mailbox
Set up filters so that a cursory look at the "Inbox" you understand that requires your immediate attention, you can see at the end of the day, and that - for a week.
4. Use of deferred reading services
Keep interesting, but do not require an urgent response letter to a folder or use services like Evernote. Interesting articles that you have sent are stored in the Pocket or Instapaper and read when you formed your spare time.
5. Keep a to-do lists with the help of special services
Your mailbox - this is not an application for creating lists. Unlearning the habit of sending itself to email to-do-lists, and long-term project plans.
Keep a to-do lists in the ground under a service where you can assign deadlines, priorities, break large projects into several small tasks, structured lists. And you'll be less likely to start to see a new incoming message in the mail.
6. Use the rule of two minutes
Immediately responds only to the letter, which will take away less than two minutes of your time. The rest is sent to the list or in a folder "read later." Easy to distribute the letters to help, for example, Zero application.
Efficient incoming mail processing system is important for your mental health. A stream of letters never stop, and you is important to learn to swim in it and not drown. Reaching the post of Zen, you become calmer and more productive.