How to staple documents correctly

Why you need to flash documents

This helps to keep the papers intact, organize them for storage in the office, transfer to the archive or sending to various government agencies (for example, for verification or as reporting). As a rule, this procedure is required for accounting, personnel, notarial, statutory and other types of documentation.

Before you take up a thread with a needle, it is worth clarifying the rules and requirements for the formation of a case for a particular situation. If the documents are stitched incorrectly, the archive, government agency or other organization may simply not accept them.

What to do before stapling documents

These steps must be done regardless of the type of firmware selected.

Prepare documents

First of all, check all papers for the necessary signatures and seals. Make sure there are no staples, clips, or paper clips left on them. Put all the sheets in the correct order and count them. In some cases, you will need to additionally number them, make a cover and make an inventory. So check in advance with the organization where you will submit the documents, the list of requirements for registration.

Try to carefully fold all the sheets, otherwise the pack will look ugly, and the broken pages will be wrinkled.

Stock up on tools

You can stitch documents using a minimum set of tools. By the way, get a separate box for him, so that if necessary, everything you need is at hand. You will need:

• Thick long needle. Ordinary ones for sewing will be useless in this matter: they are thin, fragile and break more easily.
• Office awl. It will help to make even punctures even in a thick stack of papers.
• Hole puncher.
• Threads. Suitable durable cotton or synthetic - from lavsan or nylon.
• Glue.
• A piece of thick cardboard or a wooden backing, so as not to damage the table during the stapling of papers.
• Clamps are special clips that are useful for fixing thick reams of paper.

How to staple documents in two punctures

This is the easiest and fastest way.

Leave 10 cm from the top and 1-2 cm from the left edge of the document. Make a hole through the entire stack of papers with a thick needle or awl, and then another one 6–10 cm lower. It is even more convenient to use a hole punch.

Cut the thread 20-30 cm long, thread it through the holes on the front side and tie it with a strong knot on the wrong side. Cut out a rectangle of paper approximately 2x8, 3x5 or 5x6 cm (depending on the type of documentation and the requirements of the host organization). Glue it over the knot and the ends of the threads.

On the glued rectangle, write “Total stitched and numbered”, indicate the total number of sheets in numbers and in words in brackets. Put the signature with the transcript so that it extends slightly beyond the edges of the rectangle. And if necessary, also put a seal.

How to staple documents in three punctures

Make 3 holes in the stack of papers, 1-2 cm from the left and 12 cm from the top. The distance between the punctures should be about 3 cm. They can be made with a needle or an awl, and if there are a lot of papers, a hole punch will come to the rescue.

Thread the needle and start stitching the documents from the back. The starting point will be the central hole, and then lead the needle according to the indicated pattern.

Tighten the threads so that they tightly pull the sheets together, and tie them into a knot. Then stick a paper rectangle on top of 2x8, 3x5 or 5x6 cm (depending on the type of documentation and the requirements of the host organization). On it, make a certification inscription and indicate the number of stitched sheets, substitute a signature with a transcript and, if necessary, the seal of the organization.

How to staple documents in four holes

This method will be especially useful if you need to staple a thick stack of documents. The threads will securely hold the sheets along the entire height like a book.

Step back from the top of the document 2 cm and 1-2 cm from the left. Make one puncture with a needle or awl, and then three more, moving down in 8 cm increments, or use a hole punch.

Cut the thread at least 50 cm long and thread it through a thick long needle. Start stitching the stack from the back and follow the pattern shown in the picture.

Tie the ends of the threads with a tight knot on the back. Glue a rectangle of paper about 2x8, 3x5 or 5x6 cm on top. On it, indicate how many sheets are stitched, put a signature with a transcript and a seal, if necessary.