How to avoid the nightmare of paper in the office: 10 Tips

When a lot of work, time table cleaning and sorting paper records, invoices, contracts (the list is endless) are sorely lacking. We put all of this on a more favorable period, which still can not come. And in the end sometimes among the papers of the mountains you can just get lost.

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Why is this happening? Here are some answers.

1. Speed ​​stay number of documents exceeds the speed of processing.
2. No waste treatment systems and storage market.
3. The decision on what to do with the papers is delayed and as a result they accumulate in huge mountains.
4. Man can not decide which documents should be kept and which can be discarded.
5. Man can not allocate enough time trying to deal with the paper flow.

What you need to do in order to work with the documents did not turn into a nightmare?

1.

Highlight special time for the paper (processing, sorting, storage). At least once a week to process incoming documents and folders to postpone those still worth saving.

2.

Sort incoming mail. Leave on the table only those documents that require urgent review. Others fold in the folder. Mailing lists of shops it is better to send to the trash.

3.

Get rid of such documents as the Bulletin of the church, flyers made at trade shows or from insurance agents, if you know you're not going to use their services. Not stored them on his desk - it will only confuse you and will add solidity to the mountains of documents.

4.

Get rid of those journals that you read only some of the articles. Leave only those who read through from cover to cover.

5.

Set prochitanyh magazines and newspapers finite shelf life. When the term expires, throw away with no regrets.

6.

Keep far away from the desktop only those documents that you will be working. Or to be used in the near future.

7.

Create your securities storage system, so if necessary you can find the document without turning upside down all the folders and boxes.

8.

On your desktop, keep only those papers, which will be working soon. And the term paper must lie closer to you than those with whom you can work a little later.

9.

Keep the paper, which should be read not rush away from the desktop. This may be a shelf, a table near the sofa or your briefcase to read on the way home or on an airplane. "There must be read, but not urgent" means that if you do not read the papers in the near future, it will not lead to negative consequences. read the paper it is not necessary to combine with the papers that require action be put off.

10.

Paper, with the necessity and urgency that you have not decided yet, better skaldyvat in a separate folder called "Opportunities". And put it away from the table. Periodically review the folder - probably some of the documents may be just in time. Allocating such securities a separate place is not on your desktop, you get rid of paper debris and facilitate a job.

(Via)