Secrets of Microsoft Word, which will simplify and accelerate your work
Work And Study / / December 25, 2019
Genuine interest to readers Layfhakera article about 10 Microsoft Word features that are useful to apply in their work, made it clear that the subject is worth developing. Well, let's continue.
1. Replace the default font
Your personal preferences and corporate records management standards require the use of some specific font size, such as Arial, 14 pt. It is a pity, of course, that Word does not know about it, and time after time after starting offers print Calibri, 11 pt. So you again and again change the font for each new document. It takes a second, but the scale of past years - watch. Maybe it is time to once and for all to deal with this?
Specify the font and size that will be used by default for all new files.
Go to the tab "Home", activate the dialog "Font", set the desired values and click on the "Default" in the lower left corner. You are asked whether to save the changes to the current file, or all documents. Feel free to settle for second.
2. Use synonyms base
Of course, the scientific benefits of the exact sciences and legal document with a strong vocabulary will not tolerate substitution of terms. But poludelovom and ordinary letter is acceptable (or even just need to) use different words with similar meanings. So your text will lose the monotony, improve readability, color and acquire a whole will put you in the best light. However, what if the vocabulary is not so great or head refuses to think? Endlessly crawling in your browser for help?
Built-in Word thesaurus will help you hassle-free pick synonymous.
Find the often repeated word and click on it with the mouse while holding the button Alt. On the right side of the screen will display a message box at the bottom and you will find a dictionary of synonyms.
3. Quickly move the items in the list
It is no secret that the bulleted and numbered lists facilitate the perception of information. Eye clings to their individual components and passes the parsed structure of our brain that facilitates memorization. That is why advertising, presentations, reports and plans for life are very often constructed on the basis of lists. All is good, but not everyone wants to communicate with them in the first place due to formatting inconvenience. A particular case - moving stitches with respect to each other, which usually takes place accompanied by continuous kopipasta. Enough of violence against C and V.
Combination Alt + Shift + ↑ (↓) will move the current element in the predetermined direction.
However, these hot keys work for paragraphs. You can wedge in chunks of text, even among the list items.
4. Use non-breaking spaces
Accountants and economists have a golden rule: Toe and other figures from the large amounts should not be spread on different lines. Approximately the same plant have secretaries, who believe that the initials do not fall off of the names. However, Word does not bother other people's professional habits and separates inseparable without a twinge of conscience. And here many immature female psyche begin to fail. Piles of obscenity addressed to the system administrator (the husband, the customer, Gates), then simply delete the spaces, but with them, it seems, the problem. "Reward" self-deception - promiscuity and alyapovbuttoast.
Indissoluble gaps prevent separation of rows in a specified location for greater legibility. Press Shift + Ctrl + «Space" to insert non-breaking space.
Breaking spaces affix useful in reductions (e.g., t. D.) Between numbers and units measurements (e.g. 100 kg), between the special symbols and their associated numbers (e.g., № 55). The display mode Whitespace non-breaking space is displayed in the form of a circle.
5. Use field codes
Continuing the theme of the magic of electronic papers and virtual money. An experienced employee of the financial sector uses in its work Custom Fields. They are used as placeholders for variable data in a template file.
Working with field codes may seem a little awkward, but the proper skill in standard documents it is still useful. It is enough to make small edits to the standard service contract to update the field, and you will not have to retype a bunch of text.
For example, using field codes easily translate six-digit (pity that so little) of a recipe. This is a common practice to avoid misunderstandings, if your partner wants pririsovat a couple of numbers to an already printed document. Another common case - to insert the date the document was created.
The combination of Alt + F9 toggles the display of field codes and their meanings.
Click on the tab "Insert", then search for "Quick Parts" and click on the "Field." Although it is possible to enter and easier: press Ctrl + F9. When will the braces, type them inside the command = 989152 \ * CardText. The editor will register the specified number as "nine hundred eighty-nine thousand one hundred fifty-two".
On the fields, their codes and keys, you can create a much more complicated things. Get to know this powerful tool, and automation of your work to expand significantly.
6. Set a password for opening the document
Unauthorized access to your computer, flash drive, or cloud storage is badly battered nerves and wallet. Okay, villain broke into the bank, but to open the cell he has yet to. Try, my dear, 128-bit encryption is the AES, which, incidentally, is used by the US government for the protection of information constituting a state secret. It is this level of security Word offers to its users.
Remember, you do not get to recover a lost password. This possibility simply does not exist.
Go to the tab "File", move down to the "information", click on the button "Protect Document" and select "Encrypt with Password". There is a maximum of 255 characters is case sensitive. To remove the protection, open the document and simply delete the password in the same place.
7. Limit changes
It happens that someone cleaning the apartment turns your home into an ordered chaos of uncontrolled foreign order. The same vague sense of gratitude arises when someone is trying to work on your pristine, perfect text. What if the entire recovery record still can not be? Let "benefactor" look but do not touch it, limiting the changes.
Restricting formatting allows you making a predetermined change or activate the "read-only" mode.
Go to the tab "File", move down to "Details", click on the button "Protect Document" and select "Restrict Editing." You can prevent some styles, specify the part of the text and the user, which bans will not work, as well as specify the types of changes agreed.
8. use AutoCorrect
Destructive, underrated, rarely used features of Word, which for some reason people shy away from a desktop computer system. Very strange, but these same people can not imagine their life without AutoCorrect mode on your mobile. As for me, the reason for the misunderstanding is banal ignorance, because the settings are hidden in the middle of nowhere.
Why do it? Often it happens that you own a blind method of printing, but your fingers flatly refuse to correctly dial a certain order of the letters in certain words. The most notorious case is just and necessary to provide in AutoCorrect. It is also useful, for example, to reduce the spelling of his last name and initials to the three letters. Trite, but saves time.
With AutoCorrect easily reduce spelling difficult words, phrases and even whole sentences till pair of symbols. The second useful side - the correction of your personal common errors and typos.
Go to the tab "File", click "Options", select the "Spelling" and click on "AutoCorrect Options." Fill in the column "Change" and "On". Done. your typing speed should grow.
9. Keep a backup copy of the document
Probably in your heart there is a couple of scars obtained after a sudden power failure or accidental extraction of the removable drive. Such incidents cause users to buy uninterruptible power supplies, and to reduce the interval autosave file. But there is a third line of defense of your documents - Create a backup that will be useful during data recovery from unforeseen problems.
The backup files can be used not only for the recovery of damaged files, but also as an archive of previous versions of the document.
Go to the "File" tab, refer to "Options", switch to select "Advanced" and find the block "Saving". Here and hid the option "Always maintain a backup."
Backup saves only the last saved state of the document, but does not contain any intermediate changes.
10. Customize "tails" pages
I am sure that you will come across naughty texts "tails" that vile transshipped from one page to another. And they do not want to print two pages instead of one! The fight for saving goes on all fronts: the lines are removed, decreasing the distance between the letters are cut field. But not always urgent measures produce results, and if they give, the price of a large amount of time. And all because users do not know about the function "Cut page".
The "Cut page" trying to squeeze the text on one page due to a slight reduction of the size and spacing of the text.
Go to the Quick Access Ribbon settings, select "More Commands" menu appears on the switch "All teams", and then swipe the list to the command "Cut page" and perekin'te it to the right window. Now, just one click away, "tail" of the circumcision.
The above features are more likely to present in Word 2007/2010, and certainly in the edition 2013. I recommend to upgrade to the latest version of the text editor, if you have not already.