Microsoft Word features that you want to use in their work
Work And Study / / December 25, 2019
A couple of words about why I do not come from to describe the unique Microsoft Word functions. Become mature slowly in my head. Time after time I had to describe the same features editor to his colleagues and friends. their undisguised insight surprised by what he saw, and prompted me to write this stuff. I hope that you, too, can gain for themselves something new.
All the tips mentioned below work in Word 2013. We strongly recommend to move it in this generation of the program if you for some reason delayed transition.
1. Start typing anywhere
The "Click and write" is not new, but have heard about it, not all. Often we have to see how many times people klatsat on the button "Enter" to get to the bottom of the page and there, for example, to write letters artist.
Double-click the mouse can replace dozens of keystrokes.
Place your cursor on the proposed location of the press and make a couple of quick mouse clicks. Word itself new strings will place, tabs and notches for the place that you pointed out to him. This is clearly seen when viewing the hidden formatting characters.
2. translate immediately
Ask your neighbor about what he prefers translator, and you are likely to hear about Google, «Yandex», PROMT, but hardly on Bing. For some reason, Microsoft does not use proprietary translator in our area is very popular. And in vain, because its performance is sufficient for daily needs. Of course, within the Office suite provides a quick translation of the text using Bing. I recommend to try it.
Quite possibly, you stop rush between the browser and the Word, endlessly copying and pasting offers round-trip.
For your choice of dozens of languages and translation are three ways. You can find them on the tab "Review".
3. use kerning
Designers are well aware that such kerning, and they often operate at vorstke texts. In simple terms, kerning is responsible for the interval (distance) between characters depending on their shape. Changing this parameter can compress or expand the same word, sentence or paragraph in comparison with a standard state. I have seen how people started to remove some of the text or, on the contrary, "pour water" only in order to fit it within certain limits. Kerning solves these problems more elegantly. Of course, the rough play with him much hurt the eyes, but a slight manipulation may be appropriate.
Changing the kerning will come in handy when using large font sizes, for example in the preparation of the title pages of books, articles and reports.
Press the key combination Ctrl + D, to call the dialog box "Font", go to the second tab "Advanced". Here you can play around with and kerning. And a little more to this topic. Mimolotom just I want to introduce you to an interesting browser game KernTypeIn which you have to guess the best reading kerning. Enjoy!
4. Apply hidden text
Can a blank Word document weigh tens or hundreds of megabytes? Yes! And many of mind when it comes blurred. People do not see the sight of a single word, but can not understand why the file is so large? Evil viruses or harmful hackers? Not. The thing is hidden information. It can be graphics, images and text.
As with non-printable characters, the hidden data is not displayed on the screen and are not printed, but they still are part of the document.
Using hidden text, you can:
- Temporarily hiding confidential information.
- Comments or to provide answers to questions that should not be mixed with the main text.
- Print several versions of the same document, alternately hiding its different parts. In this case, you do not have to communicate with several copies of the file!
Select some or all of the text, press Ctrl + D and put the tick option "Hidden". Fragment will disappear and will be available for viewing only in the mode of display non-printable characters. For clarity hidden data are emphasized line of black dots.
5. Use the function "Document Inspector" before saving
Old Word can not open the file and displays it correctly? Familiar to everyone! This kind of trouble around me happen with alarming regularity, because a lot of organizations and people still work in Office 2003. Therefore, before sending and / or saving the document should check it for compatibility with previous versions of Word. For it is in the "Document Inspector".
He also knows how to run a check readability for people with disabilities and, more importantly, to find the hidden properties and the data in the document.
For example, the function detects the presence of macros, embedded documents, the unseen contents and other potentially problematic elements of the file.
6. edit PDF
The abundance of options is not always is beneficial. Working with PDF - a vivid example. Sometimes people get lost already when selecting the tools they want to process a PDF file. Here, the classic Adobe Reader, and the alternative Foxit Reader, and any more or less modern browser, and many more online services. However, one of the most successful ways to lie on the surface - is the hero of this article.
Word 2013 is not only open, but also makes it possible to edit the contents of the PDF-document.
Editor converts the text, tables, lists, graphics and other elements in DOCX-file as accurately preserving the original formatting. It should be noted that it turns out he has a very, very worthy. You can also add PDF-files into a Word document as an embedded object. In this case, it will show only the first page or PDF icon-link file.
7. insert video
It is no secret that the long view of dry text quickly reduces attention and leads to a loss of interest in reading. Therefore, almost all the students, lecturers and office workaholic diluted line diagrams, tables, graphs and other visual tricks. However, only a few are adopting a much more powerful tool - video.
Word is able to embed video in a document from the Bing search add YouTube videos and embed codes from different web sites.
And do not worry about the final file size. The document does not save the video itself but draws its reference in visual form. Of course, to view an Internet connection is required.
8. Work on the document and comment together edits
Remember the words of a classic: "What one does not do - to do together"? They are relevant to the present day. Just not everyone knows how to build a collaborative effort. Unfortunately, still have seen how a person selects a piece of text in any color, followed in brackets appends its editors or objections and sends the document back. At such moments, I have started a nervous twitching of a century. Last editing Word makes it comfortable to comment and make changes to a shared file. It is necessary to use!
Word 2013 makes it possible to respond to other people's comments, which makes the editor a great tool for discussion in group work.
Spend a few minutes to study the tab "Review", share new skills with colleagues, and you get a feeling full all the ease of working together.
9. Simplify tables
Let me guess, you're still insert rows and columns in a table by clicking the right mouse button and navigate to the relevant menu item? Everything is much easier!
Place your cursor just above / below (left / right) to where you want to add a row or column. Word immediately propose to increase the table.
By the way, the latest version of the editor has acquired several new design features table. Update your knowledge.
10. Combine parts of the document in the blocks
To be honest, there are workers who are ready to thumb through the 100+ pages of the document only in order to kill time. If you want to quickly navigate the large files, you need to learn a few keyboard shortcuts for lightning-fast navigation, or to structure their works.
The use of different levels header allows you to fold the elements of the document on which you are currently not working.
Put the cursor next to the title, and the program will prompt you to turn the unit contents. Thus, even the great work could fit only a couple of pages.
We did not find anything interesting for themselves? In any case, read the article about Layfhakera 20 secrets of WordWhich will help you to simplify the work. Or give their tips in the comments.