The use of different signatures to Gmail messages when sending mail from one address
Work And Study Productivity / / December 23, 2019
Many of us have several categories of e-mail contacts in accordance with a number of activities. In addition to the basic work, we can also deal with their own projects, to blog, to provide professional services as a freelancer and so on. D. We appear in different roles, and thus the signatures to e-mails should vary depending on the destination.
Recently appeared in Gmail signatures embedded editor with advanced formatting, which lets you create different signatures for your e-mail address associated with Gmail (I remind you that this service users can be associated with your account to any valid email address to send mail from this address directly from Gmail).
However, it is often convenient to have one e-mail address for a variety of purposes. In this case, we need to send emails with different signatures to the same address.
multiple signature management via Browser extensions
We can use extensions to WiseStamp browsers or Blank Canvas Gmail Signatures, which have already been discussed at the Lifehacker.ru.
WiseStamp works in Mozilla Firefox, Google Chrome, Safari, Flock and Thunderbird email client and allows you to easily create 2 formatted signatures that contain links, images, Web Services icon, your latest blog posts, tweets, Facebook statuses and t. d.
Blank Canvas Gmail Signatures designed for Mozilla Firefox and Google Chrome browsers, it allows for up to four signatures for each email address associated with your Gmail account. Signatures are created by writing the HTML code with the ability to view real-time results. For those who are not familiar with HTML, I note that in its study does not usually cause any problems - the more you are likely to need only a basic knowledge on how to add links and images.
Manage multiple signatures in Gmail using the Canned Responses feature
Browser extensions are an effective tool to create multiple signatures formatted, however, they are installed in your browser, locally and therefore not suitable for those who use Gmail with different computers.
The decision can be found in Gmail Labs. Among the experimental Gmail features has a function Canned Responses (Canned responses), designed as its name suggests, to store email templates.
After turning on Canned Responses, you will see a drop-down list in the message creation interface.
If you prefer a simple signature, without graphic elements, enter the desired text and select drop-down list New Canned Response (New canned response) and then enter the template name in the window. Thus creating the required number of signatures.
If you want to make your signature more colorful and representative, you can also add her image, service icons and instant messaging services.
Gmail does not allow insert the image into the body of the letter by standard means. You would have to go to Gmail Labs and activate the function Inserting Images (insert images). After that, create a letters page, you'll see a new button.
With it you can insert into the body of the message image from the hard disk of your computer or from the Internet.
Unfortunately, there is no possibility to flexibly manage the arrangement of pictures on the text, and therefore impose a beautiful signature with an abundance of graphic elements will not work.
If you need a more complex layout, with beautiful images and text alignment, create a signature in the HTML-editor (or editors of the above extensions for browsers).
Ready-made templates can theoretically be copied via the clipboard into the message body and keep in Canned Responses, however, in this case, the subsequent addition of an image are not displayed. So we have to find another location for the complex HTML-templates signatures.
Warehousing complex HTML-templates of signatures on the Internet
V can be used as such a storage, e.g., google Sites. When creating a site in the Advanced Settings section, select the "Share only with selected my users "to access to the site with captions was only you and those whom you yourself invite.
Then copy the clipboard to the page prepared in the HTML-editor Signature templates (no HTML-code, and the end result, formatting and images).
In the future, manually copy the necessary signature from Google Sites in the message body. Of course, it is too time-consuming, especially when the need to send a lot of emails on a daily basis. But for some it can be an acceptable way to add signatures to the letters.
conclusion
As we can see, there are several ways to manage different signatures in Gmail if you send emails from one address. Unfortunately, they are non-standard solutions, which leads to certain difficulties. Let's hope that these features will be implemented in the future, the developers of Gmail.
I prefer a plain text signature that can be simple and effective. Your choice will probably be making signatures with advanced formatting and images, but remember that e-mail clients, as well as browsers that do not have a unified approach to the interpretation of HTML.
Therefore, when developing HTML-signatures necessary to consider features of the various e-mail clients and Web services. Use predominantly tabular layout for the location of the graphic and text elements HTML-signature, be careful with cascading style sheets (CSS).
For example, here you can learn more about the guidelines for adding HTML-code in email messages.
If you have a good command of English, for you will be extremely useful as the project site Email Standards Project, Which aims to contribute to the establishment of common standards for processing HTML email clients and services. This resource offers valuable information about HTML and CSS support e-mail clients and services, and advice on the correct layout HTML-mails.
In conclusion, it is important to note that a robust signature to the letter can be an effective tool for marketing and personal branding. Therefore we need a serious approach to the design of signatures aimed at different categories of recipients.