How not to give the letters to fill up your head

There are two categories of people. Some have a full order in everything: the letters are sorted, desktop icons are arranged. Another same mailbox without fear not open, because there - a shaft of unread emails, which more and more with each passing day. With them, however, it is easy to understand.

Simple analysis of the letters does not correct the situation, if the mailbox is like a crowded closet, whose doors open with eyes closed - but would not spilled anything. We need to change their approach to working with the mail. Then the time normally spent on an endless stream of new messages, you can spend more effectively - to perform more important tasks.

To get the ball rolling, first ask yourself two questions:

1. Why did you receive many letters?
2. What prevents you to quickly disassemble them?

Based on their responses, proceed to solve the problem and simultaneously use multiple tips.

Make decisions

A blockage in your mailbox may indicate a decision-making problem. Many people simply do not want to take responsibility. Postpone questions requiring an answer to then to solve everything in a more relaxed atmosphere. Or find their other excuses, but would not send a response letter today.

Not to begin each mail with an apology for the fact that you were late with the answer that the letter got lost among the other or in Spam (and in actually remained silent reproach in your inbox, waiting patiently for the moment when you open it again), work on yourself: make a decision.

Make it a rule, opening the letter, immediately do what it demands of you, and immediately write a response. And do not click on the cross, while mail will not be sent.

Get rid of excess

From getting some of the letters you can easily rid yourself:

1. Unsubscribe from unwanted mailing lists to which you have long ceased to pay attention. This is a matter of a few seconds and a couple of clicks in the box will no longer accumulate unread emails with promotional materials.
2. Turn off notifications from social networks and a variety of web services.
3. Redirect emails you receive to your personal email from a customer in another box, specify the address on the website of the company. Another way - to create a separate form of feedback.

In short, do everything possible to mail does not become a black hole, which indiscriminately pulled into themselves everything: the right and unnecessary.

Set up filters

If the mailing needs to learn about the best materials favorite media or discounts in shops, they can leave. But removed from the folder with the living members with filters. Mail service, using them, will he send letters to the desired folder.

The basis for filtering can be the sender's address or, for example, the keywords contained in the message body. It all depends on what kind of writing you want to remove from the main mail folder.

Find another task manager

The mailbox should not replace your classic task list in a notebook or planner application. Once you get the letter, and with it also a new business, bring it out to your email to do list.

dictate answers

If the answers are given to you with difficulty due to the fact that do not like the process of writing letters, go the other way. Try to use the dictation function: technique itself will write what you want to say. A less conservative people on your contact list can and does respond using videos, embedded in email.

Open the email on a schedule

The Council is not relevant for everyone, because it is often necessary to be in touch 24/7. However, some of it may still be useful.

Take for mail regular intervals throughout the day. Then the answer came at once for all during your absence letter.

Do not make mail notebook

Phone numbers, passwords, addresses - all this must not be stored in the bowels of the mailbox, and be handy: in a notebook, in the contact list on your smartphone, on a sticker pasted on the desktop place. Carry the necessary information from the address where it will be easier to find it: always use the search by the letters still not very convenient.

And yet do not send emails, notes themselves. Many do this by writing to mail information you want to remember. Add attachments in the pictures that you want to keep. Save up to letter-mail with links to articles that I want to read later, when the time is displayed.

As a result of such letters it becomes so much that they lose their meaning. They then did not come back because they are moved down the list - and soon forgotten.

To store beautiful pictures using Tumblr or Pinterest, and write notes in special applications.

By following these rules, you will be able to maintain order in their mailbox and to optimize the time to work with e-mail costs.