7 actions which help to work with your mail faster

Clutter in your mailbox is not only spoil the mood, but also on the vine kill your productivity. What should I do if the mountain of incoming emails is growing, and you do not have time to deal with all this?

1. Get rid of clutter

These include not only a frank spam. This and newsletters, and a selection of discounts and offers online shopping - all what you once subscribed to and what time of use from time to time. The idea is this: whenever you open the mail, like letters to distract you and interfere with focus on the job.

Not to resign ourselves to the everlasting battle with chaos, we send this correspondence to the designated areas.

Microsoft Outlook 2016 It allows you to configure the filtering of incoming so that the letters on the default low-priority evolved into the folder "Non-urgent". Here they will be waiting in the wings, do not Calluses your eyes.

2. Back up emails that have lost relevance

Of course, if something does not need right now, it does not mean that it is not useful in the future. Yet in incoming and outgoing messages need to maintain order.

Posts that contain important information that now you unnecessarily, should send to the archive. The most convenient way to do this automatically, configuring backups with a certain periodicity. Here is the sequence of actions: "File» → «Settings» → «Advanced" in the "AutoArchive", press "Configuring AutoArchive" and select "Run AutoArchive every N days", specifying desired time interval.

The list (CTRL + E), you will easily navigate in the archive and can resume the conversation if necessary. As a result, the mailbox is not full, and you do not have to waste time trying to find the right email among not very relevant.

3. Divide into groups of recipients

To over and over again not to produce the same type of mailing lists, create thematic groups, which you can distribute the recipients of your emails.

Family, friends, work on the project team - Outlook It allows you to add a group of people from your address book or your contacts in Excel.

What is comfortable? You do not need constantly to shovel all of the destinations to find the right. Within the group, you can quickly share documents, then to work together with them. Messages are sorted into conversations, so you can quickly find important information and resolve urgent issues. To create a contact group, press CTRL + SHIFT + L.

4. Use the mobile app

In cases where an urgent need to deal with any problem, it is critical to have access to e-mail anytime, anywhere - at home and on the road.

Using Outlook applications for mobile devices, you can view the messages, work with a list of contacts and files from your smartphone or tablet. All data is instantly synced, so the risk that some important information will pass by you, is excluded.

5. Configure sending emails scheduled

It was not necessary to solve several problems in terms of full time trouble, do the work in advance. Microsoft Outlook allows you to automatically send messages at a specified time.

Keep in mind all the information about who, what and when you promised to send, is difficult. Chances are good that you simply forget to do it. Specify the writing day and time of departure, so you will not be distracted by the delivery of notifications about meetings or reminders about deadlines approaching.

6. Manage email using rules

In Outlook 2016 rules - are actions that are automatically applied to messages based on specified conditions. Rules are divided into two categories: the notification and organization.

For example, you can set up sound alerts about messages from any person or just send in a separate group of messages with certain words in the subject line. Use the offered service templates or create their own rules. They can be used for incoming or outgoing messages in one or several accounts.

7. Keep all your mail in one place

Work box, personal email - do not multiply entities without necessity. Much easier when at the same time have access to all emails.

With Outlook 2016, you can put together incoming messages for multiple accounts.

Add to this contact group setting and filtering messages with low priority - saving time looks very impressive.

software package Microsoft Office 365, which includes Outlook 2016- a combination of familiar tools with new features that make work easier and faster. Synchronize documents, mail and calendar data, interaction with cloud tools without access to the network, and access to the texts presentations from a browser - that's only a small part of innovations that will help you to cope with everyday tasks quickly and without unnecessary efforts.