If your email is overloaded, perhaps the problem is not technology
Tips Productivity / / December 19, 2019
There are a huge number of articles on the topic of improvement of different e-mail systems. But anyway, no matter what we do, from time to time, we start to think that our c-mail that is not right, that it something is not enough to be productive - and we again delve into the settings. However, Joshua Lyman (Joshua Lyman), Web developer, says it's not e-mail does not work properly, and ourselves.
Joshua proposes to apply in their work with email in all three rules. They will help you keep up to twice as much, and work with e-mail will not cause negative emotions.
Turn off notifications
When the desktop appear constantly notice that you have a new message, it is difficult to keep from another email client. Why configure a desktop email client to check email every 5 minutes? Situations where you should immediately respond to the letter, are very rare, and usually people pre-call to say that the letter was sent. All other messages do not require immediate response and can wait a while. As a general rule, if there is something urgent, normal people call, but do not write a letter and waiting for a response.
The same applies and constantly open tabs with the mail. I bet you're just back to check for no reason every 10 minutes. And if you have to monotonous work or preparing the next report, the interval is reduced to 3-5 minutes (well, do not wash the crystal chandelier).
Make a verbal agreement with colleagues
No matter how you organize the work of its e-mail system, the most important in this bunch still remains the human factor. Emails regularly ply between addresses. But responding to these messages people, and each has its own definition of urgency. Someone considers appropriate time period for reply to the letter in 1-2 hours. And who is he is from 8 to 24 hours. Ie your letter no answer, not because the mail system is broken, but because someone believes it is valid to answer it the next day.
And if with personal messages, everything is much easier, you need to discuss with colleagues these moments. If you know that a colleague standard time to respond to the letter - 2 hours, and the response needed in an hour, it is better not to waste time and nerves and call. Or, considering all these features, send emails with questions that do not require an urgent answer in advance.
Productivity vs. acceleration
David Levi (David Levy), a professor at the University of Washington, believes that in our society are often confused with the acceleration of productivity. Everything is done quickly, but not always better. Rather than sit down and think well, and then send a brief but informative letter, we throw each other short messages that constantly distract us and it does not carry quite the right information.
It turns out that the amount you spend more time reading the short but meaningless letters than one thorough.
Constant improvement of e-mail systems - that's great, but do not forget that check email and do not respond to the letter of the system, and people. So you should learn to use the technology in such a way to communicate more effectively with other people and work more productively.