How to organize a work session to increase productivity and not burn out

Miscellaneous / by admin / April 02, 2023

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If you're not tied to an office, try working on the beach.

What is vorkeyshen

The concept of "working" in English combines two words: "work" (work) and "vacation" (vacation). In life, this term means vacation without interruption from work with a mandatory change of scenery.

Worktation helps to look at the routine from a new angle and can become a source of fresh ideas and unusual solutions. Plus, he will certainly save you from burnout when the vacation is not yet on schedule, and your strength is already running out. And a well-organized workshop will teach you how to build a reasonable balance between work and personal life.

Who is suitable for workation

The symbiosis of work and leisure will be appreciated by freelancers, because most of them do not have paid vacations. Having moved his conditional office from an apartment to a country house or to a sultry beach, a free specialist will be able to reboot and not lose money.

There are benefits for staff members too. Most of them have paid vacations, but many of them are familiar with its consequences: the salary after the holidays is so small that a person can find himself in a financial hole. Workation will get rid of a hole in your wallet, provided that you can effectively perform your duties and build a schedule for rest and work.

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Eduard Rezanovich

Director of an IT company, spent two months working in Portugal

On trips, the atmosphere and environment change, so you can get yourself into a state where it’s easy manages to generate new ideas - non-standard and unusual, which you cannot come up with in the office and Houses. But at the same time, he manages to cope well with the routine. It does not cause negativity and procrastination.

How to organize a workflow

If everything is done correctly, vacation and work will not interfere with each other.

Negotiate with management

It is unlikely that your workflow will go well if you call the manager from another country and say that you will not appear in the office in the near future. So talk to your boss first and make sure he's okay with your idea. Sometimes the specifics of the company or the nature of the work allows you to perform duties remotely.

Prepare everything you need for work

Think about what you can't do without in a new place. Transfer the necessary documents to the laptop, install work programs, set up remote access to computer, stock up on the necessary equipment and prepare other important things for solving professional tasks. If your company has a technical service, contact them to resolve some of the issues.

Find the right place

Determine in advance the direction where you will go to combine business with pleasure. It is optimal if it is approximately in the same time zone as your main office. Of course, when it comes to dacha or a country estate, planning a work session will require much less action than a trip to a ski or beach resort.

Eduard Rezanovich

The difference in time zones can be both a bonus and a complicating moment in the work. In my experience, if the main office is in the east, and you fly to the west, organizing a work session is more difficult. You just wake up, and colleagues have already worked half a day, and it becomes difficult to keep up. But if you go east, it turns out to be more efficient. In a calm environment, you can solve many problems, and by the time the main team arrives at the office in the morning, you have everything ready for them and you can go about your business with peace of mind.

Looking through the options, keep in mind that it is important not only to change the situation, but also to organize a comfortable workplace in the new conditions. Solving work issues in a laptop while sitting on a sun lounger by the sea is very inspiring, but not at all practical. In addition to reliable Wi‑Fi, at some point you may need an outlet, a table and no noise for calls.

Apply for a visa

This process can take a lot of time and depends on the country where you are going to go. Sometimes a visa can be obtained quickly, but depending on the state and the season, the queue for submitting documents to the embassy can stretch for months. Keep in mind that visas are given not only for a specific period, but also for a certain number of days of stay in the country. For example, if you were given an annual visa for 30 days of stay, you should not plan a workday longer than this time. It is unlikely that a working vacation will leave positive memories if you have to deal with the migration services due to your own inattention.

Rent a house

Since you are going not only to relax, the apartment or hotel must have suitable conditions for work. And if you are going to work in a company, rent an apartment with several rooms so that if necessary, you can retire to call colleagues or clients. When choosing options, be sure to read the reviews: even if the owner of the apartment promises a vigorous Internet connection, it will not always be so in reality.

Eduard Rezanovich

For more certainty, you can contact the hotel directly or the owner housing and ask all your questions. If you plan to work not a couple of hours, but the whole day, you should make sure that there are several jobs. Sitting in one place all the time is hard for me. Therefore, you can work in the room, in the lobby, in the restaurant, by the pool. And everywhere there should be a stable Internet. If you need to make calls, ask about the availability of quiet and peaceful locations. By the way, I also pay attention to the air conditioner, so as not to expire during important negotiations.

Pay attention to the surrounding infrastructure - it should be as comfortable as possible. In addition to the grocery store, important places for you should be within walking distance - for example, a gym, a pleasant coffee shop or a picturesque park for walking.

Set a schedule

Workation will only make sense if you find time for both work and recreation, and for entertainment, and for a good night's sleep. Set a clear framework for your working day and try not to be distracted from professional tasks at this time. It is important that the schedule is synchronized with colleagues and clients, especially if you are in different time zones. Try not to plan too frequent moves. It is optimal to live in one location for at least two weeks.

Eduard Rezanovich

In fact, adjusting your life and daily routine for effective work is a big test, because there are many distractions. And travel is one of those things. After all, you need to collect things, spend time on the road, then lay out these things in a new way, and this all takes time. It is necessary to organize the work session in such a way that there are as few distractions as possible and the priority is work, and already in second place are some activities and other plans. If you schedule all this in advance and put it on the calendar, there will be no problems.

Don't forget about free time. During the rest, do not look into work chats, but rather take out your phone altogether just to create cool pictures.

Plan your budget

Apart from expenses for food, accommodation, entertainment and other usual needs, take care of the airbag. You should have an emergency cash reserve that can come in handy in case of unforeseen circumstances - for example, if you need to pay for medical services. For greater confidence, take cash with you, and store non-cash on several cards different banks. If you lose one of them, you can transfer money to another using Internet banking.