5 services on which you can save money if you have your own business

1. Document flow

This is software for working with documents within your company. Typically, desktop workflow programs have many options that you may simply not need. For example, automatic content routing or large digital archives that your small company won't need. In this case, you will have to pay for the entire set of program elements.

Take documents to the cloud to optimize costs. And cloud storage will also help if your local structure becomes too large, and a lot of effort and money is spent on IT support of workflow. In the cloud, there is no need to build networks between physical computers: documents will be available from any device via a secure login.

2. Accounting department

It is also more convenient to calculate profits and keep accounts in the cloud for many reasons. You can choose the configuration ideal for your industry and opt out of other services. This is convenient if you are just starting up and do not have the budget to build an IT architecture.

You can also save money on support. If the local program does not work, then you need to look for a sysadmin, and if there is a failure in the cloud, the service support team will fix everything. At the same time cloud accounting can be easily integrated with other services. For example, an accountant will be able to submit reports directly via the Internet without the need to additionally download something. And if your business is related to online trading, cloud accounting can be linked to a website and automatically pull up order information.

One of the most popular accounting programs in Russia is 1C. Scloud provides a cloud version of this software "1C online». This means that you can do the bookkeeping as you are used to, but without spending money on installing licenses, purchasing and maintaining equipment. And without the need to buy updates: they are already included in the price, and thanks to this, 1C Online is cheaper than a local set of programs. You don't need to spend money on a sysadmin either: the service provides round-the-clock technical support.

You can enter your accounting department through a browser on any computer or application. Your data is stored on reliable servers in a data center in Moscow and will not be lost if something happens to your computer. And if it is necessary to adapt the 1C program to the needs of the company, the Scloud developers will help.

3. Cloud PBX

Even in the era of the Internet, it remains more convenient to decide some things over the phone. If you don't want to lose clients who are uncomfortable chatting on social networks or sending emails, then you need a PBX. It will help give users more choice: order a call back from the site or call a free number.

In 2019, you do not need to lay lines and buy special equipment for this. You can telephonize a business in 5 minutes using a PBX in the cloud. You will be remotely connected to IP-telephony, assigned a virtual number, integrated voice menu, call forwarding and other necessary services.

4. Data store

Cloud storage has an unexpected advantage: security. It seems that the information is more secure on the local computer, but it is not. Modern cloud technologies use secure protocols and strong authentication methods, so it will be impossible to reach important business data without access. Moreover, if your computer or physical media breaks down, your files can be lost forever. But if all the data is saved in the cloud, you can always restore it to another device. Cloud storage is worth paying attention to for one more reason: its volume is almost unlimited. If there is too much data, you can always buy additional space in the cloud.

5. CRM system

Without CRM, any project sooner or later turns into a mess, where no one knows who is responsible for what, customer contacts are lost over endless extras, and the amount of work can only be understood at meetings. So a system for managing tasks, employees, transaction efficiency and other metrics will definitely come in handy. But even here it is more convenient to rent software in the cloud, rather than install it on a computer. For example, if you have a high turnover in the staff, it will be much easier for new employees to go to the site with CRM and log in, than download and configure programs. An additional plus - you can control your business at any time, since information from the cloud can be accessed from different devices: computer, phone, laptop, tablet.