Why do you need to calculate the household expenses, even if you have a small business

Incidental expenses and irregular expenditure is very often overlooked, but in total for the year, they are comparable with fixed costs. Constant company expenses - taxes, wages, rent. These amounts are budgeted in the first place.

Take for example a company of five people in Veliky Novgorod.

• Office 30 m² rent to the cost of 400 rubles per sqm - 12 000 rubles per month.
• If utilities are not included in the rent, then added another 2 000 for water and electricity.
• Internet and telephony - a thousand rubles for each item.
• The business centers in the offices of an alarm system, so additional protection we are not pawns in the calculations, but if you will need, panel protection costs about 3000 rubles per month.
• Five employees with a salaryRosstat: the average salary in the Novgorod region - 30800 rubles 30 000 rubles. In sum, it is 195 300 rubles 150 000 + 30.2% (or 45 300 rubles) deductions:
  • 22% - the pension fund;
  • 2.9% - the Social Insurance Fund;
  • 5.1% - in the Mandatory Health Insurance Fund;
  • 0,2-8,5% - on injuries premiums (the higher the risk class, the greater the rate; Web Studio, for example, will pay a minimum).
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• Suppose company turnover - 500 000 rubles a month. Then, under the simplified tax system in the amount of 6% of revenue - 30 000 rubles.

Just get 241,300 rubles of fixed costs per month.

Some companies even laid a monthly budget for marketing, but in a small business, this expense is often random. On the other spending generally and did forget, because of what the end of the month, the money simply is not enough. We will understand how much money is spent on domestic needs of the company and why they should be planned.

What applies to household expenses

1. Stationery

Often spending on fine stationery overlooked by buying them "between times".

• Paper - 500 rubles a month.
• Notebooks - 1000 rubles per quarter (~ 333 rubles per month).
• Handles - 2000 rubles per year (~ 166 rubles per month).
• Planks (magnetic, cork) - 3000 rubles per month (250 rubles per month).
• Markers - 200 rubles a month.

Total: about 1450 rubles per month 17 400 rubles per year.

2. Identity, souvenirs

Costs of their production costs relate to the marketing costs, if they are allocated in the budget. If not - can also be attributed to household.

• Business Cards - 1000 copies, 1000 rubles per year.
• Leaflets, flyers - 1 000 copies, 3 000 rubles per year.
• Mugs, T-shirt - 10 sets of 2 000 rubles per year.
• Calendars, pins, magnets, key chains - 100 pieces to choose from 1000 rubles a year.

Total: ~ 580 rubles per month, 7000 rubles per year.

3. snacks

This is not about a full meal, lunches often pays for itself each. But if you have a corporate dinner is included in the benefits package, consider and, of course.

• Water - 10 bottle (18.9 liters) per month at 150 rubles, total 1 500 rubles.
• Cream or milk - 1000 rubles per month (one package for $ 100 for three days).
• Coffee and tea - 3000 rubles per month.
• Cookies - 1 000 (1 kg for three days).
• Fruits (apples, bananas, pears) - 3000 rubles per month (1 kg per day).

Total: 9500 rubles per month, 114 000 per year.

4. Repair and service

Computer repair, premises, furniture, office equipment service. This requires not too often goes not very expensive, but still.

• Dress the printer once a month - 300 rubles.
• Plumbing repair every six months - 2000 rubles.
• Repair (or cleaning, or a small improvement) of computers once a year - 2000 rubles for each computer. Suppose that their company in five.
• Repair (or purchase if repair is irrational) Furniture - 3000 rubles a year.

Total: ~ 1700 rubles per month 20 600 rubles per year.

5. Transport

If the staff gets to work independently, to the costs of the enterprise to carry it, of course, it is not necessary. But you're driving or colleagues at meetings and other events, in shops or warehouses. Capture the cost of gasoline (as well as a car wash and wiper, if the trip Distant) and taxis.

• Tour of the city - 15 per month, one trip - 200 rubles, only 3 000 rubles per month.
• Trips to other cities once a month - 1000 rubles.

Total: 4000 rubles per month, 48 000 rubles per year.

6. Logistics

This includes all sorts of delivery.

• Delivery contracts the city five times a month for 150 rubles, only 750 rubles a month.
• Delivery contracts in another city twice a month for 250 rubles, only 500 rubles a month.
• Gift Delivery partners four times a year to 2 000, a total of 8 000 rubles per year.
• Delivery of furniture in the office or other courier services - 600 rubles per year.

Total: ~ 2000 rubles per month, 23 600 rubles per year.

7. Training

• Courses training 3 000 rubles for each employee once a year - 15 000 rubles per year.
• Webinars once every six months for all - 2000 rubles a year.
• Literature for office library - one book for 300 rubles every three months, 1 200 rubles per year.

Total: ~ 1500 rubles per month, 18 200 rubles per year.

8. Software

Even if you primarily use free software specialized commercial programs still sometimes necessary. This is also an article of your company's expenses, it is not necessary to allocate money for the required software from the pocket of the head.

Suppose that on Linux computers, and instead of Microsoft Office - OpenOffice, that is, the usual office software company does not pay. Most likely, you need at least one program for the designer or SEO-experts, or accountant, or videomontazhora, or marketer. It can cost from 1000 rubles per year to 5 000 rubles per month. Take the average amount - 2500 rubles per month, 30 000 rubles per year.

9. Events

You can organize event themselves: workshop, seminar, conference, tasting, presentation (of the contributions will be repaid by partner costs). Or participate in another event - a concert, quiz, city festival, the exhibition or fair. Ten thousand will have to allocate one-time fee.

Even if all the speakers at your event will agree to perform for free, as well as lead and moderated by your employees, you need to:

• rent a room - 15 000 rubles;
• organize coffee break - 5000 rubles;
• release handouts - 3000 rubles;
• arrange space - 4000 rubles;
• to pay for the event advertising - 10 000 rubles.

Total: 37 000 rubles for the event once a year. Partners and Sponsors may partially cover the cost, so we assume that the cost of our company consisted of 15 000 rubles.

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We reduce the sum of all points in the month and year.

Nearly 25 000 rubles per month - that's about how to keep a part-time one staff member (including contributions "shtatnik" on fultayme costs 39,000 rubles), and 300 000 in a year - it's like used sedan. Such costs should be regulated. Shall describe your spending on the proposed positions. Move the desired amount of one item of expenditure to another is possible, and the overall budget laid down in the last month for domestic needs should not be exceeded. Three months later you find patterns and be able to plan more precisely.

That can save

1. A careful analysis of the costs

This is the first way to save. Understanding what your money is going, they are much easier to control.

• Get a table, which will bring the cost. Enter headings ( "The Office", "Food", "Education", etc.) and label waste.
• Appoint to the money owned by one person. With him the rest will be to coordinate all the costs (or even borrow money from him accountable).
• Collect and keep all receipts. So you can double-check the amount or specify the item of expenditure.
• Get a corporate card and pay all that you can, card or on contract to the account - so you can avoid confusion with cash and checks.

2. rationing

Do not be afraid of spending on incidentals, the main thing - to realize that they are. Keep accounting, and lays them in the budget, then at the right moment, the money will be.

Calculate the average spending per month and further limit the spending of this amount, if it suits you. If the apparent waste and cost overruns, Trim.

3. Selection of procured resources and suppliers

See what you can buy for less without sacrificing quality (office supplies, products that are stored for a long time), and to negotiate a discount as a permanent customer. Or even buy everything you need wholesale.

Souvenirs and handouts are at different levels. About twice the cost can be reduced by choosing thoughtful, not "smart" options: a small from conventional cardboard with stylish design luxury instead crafting material embossed, eg.

Save on food or not - a question of company policy. It can be limited to the minimum reserves: water, tea, coffee and biscuits for guests.