How to make your emails read

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Constant communication with partners, readers, colleagues or customers is now in 80% of cases is reduced to correspondence by e-mail. Despite the fact that we constantly write, read, share and comment on the e-mails, only a small portion of people think about how to make their writing performance. Let's talk toak generally make your letters at least readAnd not just sent to the go to the cart or pressed the button «Fwd to ...»

Avoid the phrase "Good day," infinite "You" with a capital letter, long sentences with lots of commas. No need to "water", which is used to "cast" in the preamble of the letters "professional secretaries," and sales managers. You're wasting your time typing these useless "overtures" and compliments; and then he spends his time also the recipient of the letter.

Make a signature in the letter as informative. Turn to your basic online data for the contact. Very useful to add to the signature a link to a personal website, business card, or in the LinkedIn / Facebook profile (only pre hover in these profiles, order and update their data and previous / current place work).

Do not rush immediately to send a letter. Save written in drafts, go back to the letter in half an hour - and repeatedly subtract everything that is written, consider once again the wording and the manner in which you intend to communicate with the recipient. Especially this advice applies if someone has to send an e-mail rejection, criticism, a set of edits and comments, the claim, etc.

Do not write "text kilometers." Focus on the main message and call-to-action (Exactly what you want from the recipient that he / she should do, having received your letter: call answer, make a list, confirm the conditions, etc.) All the details and refinement details, questions and suggestions should not present in the "body" of the letter, and with the help of attached files (best use text files with a minimum of images in the .doc, .docx, .pdf)

Important emails try to always send in the morning and do respond to the letters in the afternoon. The reason is simple: if there is something you want to learn / refine / request to perform, then it is necessary that it is put on a list and tasks before the day pass into the phase "after lunch". If you received a letter in the morning, you have to gather all the information to find out what you are missing to complete answer - and after lunch you will be able to provide a full response to the person who wrote to you.

As you can see, the recommendations are very small, but they are great and help save your time and the time the person to whom you are writing. By the way, what you have "life hacking" with respect to business and personal e-mails?