Jet lag, bad hotels, and non-return of VAT: it does not turn into a hell trip your employee

1. downed schedule

jet lagJet lag disorder - sleep disorder that occurs when traveling across several time zones. This is a nasty thing, which affects almost all. If you send staff from Moscow to Khabarovsk, get ready to exit to get sleepy sloth.

Even if you do not have to change the time zone, working trip - it is a new place, new colleagues and a great responsibility. All this can lead to stress, therefore, to nesobrannosti and fatigue.

What to do

Send an employee on a business trip on Saturday. The body needs time to adjust to a different mode. Sunday would be enough to tune into the working week in the new environment.

Do not load the human work before leaving. If an employee departs on Saturday, though Friday will be a short day. People who go on a journey rested and sleep, less likely to suffer jet lag.

2. exhausting road

Every trip begins with the flight or travel. Then there are the first difficulties. The employee can spend on the road a lot of time to get lost at the airport or be late for the flight. A company because this will lose money.

What to do

Make a memo to employees. Which contracts and other papers you need to take, which pins put in a phone number, how to get to the hotel on the site and how many arrive at the airport. If you do not want to wake up in the middle of the night due to the fact that the employee missed a flight, print out instructions in the event of force majeure.

When choosing a ticket, do not look only at the price. Consider how much time an employee spends to get to places. Saving him time, you will save the company money.

Suppose you pay a person 80 000 rubles per month and hour of his work costs you 500 rubles. And the officer you are sending a business trip from Moscow to Novosibirsk on July 15. You can buy tickets on the train or on the plane. Comparable benefits:

• train ticket - 6251 rubles, travel time - two days and one hour, the cost of lost working hours - 8500 rubles;
• a plane ticket - 8450 rubles, journey time only four hours, the cost of lost working hours - 2000 rubles.

The train ride will leave expensive to 4301 rubles, while the ticket was cheaper by more than 2000 rubles.

As soon as I settled in Layfhaker in my life dramatically appeared assignment: I am wound continuously between Moscow, Ulyanovsk and Samara. The most stressful - do not be late for the plane and do not miss the last bus. Most heavy - five-hour trip from Ulyanovsk to Samara and back: the buses are old, half broken down, the speakers melodious gurgling "Radio Dacha".

Pauline Nakraynikova, chief editor Layfhakera

3. Unforeseen expenses and non-return of VAT

Company pays employee of the road, accommodation and living expenses. If the travel organizer did not have time to write down the money in advance, the employee will have to spend their money, and then wait for reimbursement. For him, this added stress, and for the company - a loss.

If the employee buys all his own money, and you compensate him the amount later - can not wait for the VAT. Under Russian law, business trips VAT returns only for purchases, committed by one entity from another. Accordingly, hotels and tickets need to pay for the settlement account of the company.

What to do

Make a Travel-policy. Prescribe what flights can be selected in which the hotels are allowed to stay, whether you can use a taxi or Aeroexpress, will miss the daily for food, mobile communications and other expenses. Traveler's policy will free you from the constant thinking through budgets and facilitate cost control and you and the staff.

4. uncomfortable housing

Work in a business - it's so stressful. If an employee is not able to properly rest, the trip can result in a nervous breakdown.

Here are the most frequent problems with housing:

1. poor quality hotel. Do not order an employee in a hotel room with a rating of 3 out of 10. Suddenly, he will have to share a bed with bedbugs, or wash in the shower with the rotten old pipes. It is unlikely that he would ever agree to go on a working visit again. And if not so angry that he resign.
2. Dormitory room. Populating the two employees in one room is not always a good idea. It will be difficult to relax and tune in to the working day.
3. Unfortunate location. If an employee coming business meetings in the city center, no need to settle it in Mytishchi. It will not benefit anyone: an employee gets tired on the road, and you have to spend a lot of money on the reimbursement of travel expenses.

Usually room I live alone, because the single bed cramped for me, besides I'm not weak snore. Sleepy colleagues are not the best companions for the next day. In general, to the hotels I have few requirements: a shower, Internet access and a window. It has since, like me, spring settled in a room without windows, air conditioning or even a fan.

Pavel Fedorov, chief editor Layfhakera

What to do

Pick up the hotel with a convenient location, good reviews and ratings. And even better - to mark the border of the budget and allow employees to choose the hotel itself. And you have fewer responsibilities, and workers are delighted that they can independently decide where to live.

IN OneTwoTrip for Business employees can choose this hotel ourselves. To do this, set the budget for the purchase and provide access to the personal account. Similarly, we can proceed with the tickets on a train or plane.

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