10 tips on how to create the perfect office
Work And Study / / December 25, 2019
There are many ways to turn the office of the dull and unfriendly place in a modern and comfortable space. Employees it will provide an opportunity and an incentive to work more efficiently, and you - to save money and get better results.
1. Down with access cards
Office even begins with a hanger, and a front door, which must somehow open. Keys and access cards - yesterday. They lose, break, forget the workplace.
Any key card can be stolen and gain access to the office.
Good decision - making input fingerprint. On the smartphone market with a fingerprint reader devices have long been the norm, why not transfer this simple and useful function in your office?
This is convenient for employees and saves them time and nerves (after all, a chance to forget the finger at home are very small). In addition, the fingerprint at the entrance to the office will reduce spending on printing, insertion and administration of access infinite number of cards.
2. Do not buy a coffee machine
Coffee is drunk all or nearly all employees. This morning ritual, and the ability to finally wake up and wish to discuss something in the communal kitchen.
To select such a possibility is not necessary, but it is possible to reduce the company's costs. For example, instead of buying a coffee machine, it is possible to rent. Many companies do not charge for rent, if you supply the seeds.
It is convenient by the fact that, if the car breaks down, do not need to spend money on its repair. It brings a new much faster than have time to repair the old one. In the case of the collective growth of the coffee machine can be changed to a more productive. And the pay will only grains.
3. Install good MFP
Copier, printer, scanner and fax, once occupied a huge space for a long time are placed in a single compact MFP (multifunction device). It modestly standing in a place accessible to all, and quietly does his job.
Choose a good MFP that will not slow down the work of the office and will not break in the first month. The main thing that the low price of the device combined with the reliability and performance (especially if employees are really a lot of print).
For example, a model with a color laser printing ricoh C260SFNw. The device is able to copy documents and scan in color on both sides simultaneously. An electronic copy of a multi-page contract can be done in a few minutes. Copying is started with one button, which saves time.
This model supports wireless MFP print, print from any mobile device and send them scanned documents.
Running through past the officer can easily print out a contract or design layout, which he had just received in the Telegram, make changes, and send the scanned document to your smartphone. The whole procedure takes a couple of minutes.
Wi-Fi Direct, Mopria, Google Cloud Print, AirPrint and NFC for the modern office have become the norm, and synonymous with efficiency, so this just need to get used to. With the help of these technologies to easily print from your smartphone or tablet without using a computer.
Ricoh C260SFNw can be placed against a wall or in any niche. Front access will provide an opportunity to work with him in the office, where there is little space for the equipment.
Choosing MFP, pay attention to its characteristics. In a modern office color printer with similar features is not a luxury but an essential tool for optimizing the work and save time.
4. Define a clear mode of operation
Set clear office mode. Employees working outside normal working hours, are becoming less effective. If they had been sitting in the office until 10 pm, then the next day is unlikely to be able to show a good performance and will bring much less profit than they get enough sleep and rested counterparts.
In addition, a clear mode of operation allows you to save on electricity and consumables.
Conclusion: after 6-7 PM office must be empty and dark. In Japan, for example, there are even special workers, who are responsible for sending home overstayers workaholics.
5. Separate from introverts extraverts
Open space in its pure form is considered to be ineffective in the same solution as the old boxes and cells for employees.
Considering office layout, should take into account the individual characteristics of subordinates. For example, gently separate the introverts from extroverts. Many employees can not concentrate and work productively, if the surrounding noise, colleagues talking and working vanity.
researchIntroverts: A Defense. It shows that the muted light, tranquility and a minimum of emotional fellow extrovert introverts help to focus and work more productively.
Considering that among introverts across geniuses and generators of ideas like Bill Gates, should ensure that normal conditions of work and the ability to think in silence.
6. Opportunity to distract from the work
Office, where it is pleasant, improves the efficiency and loyalty of employees. Think destinations: You can make a game room with a prefix, a ping pong table and other games.
It does not interfere with work and allows you to escape and relax, then again to proceed with the charges. It is impossible for an 8-hour working day, all day sitting at the computer: the productivity falls, the work stops. So you need to take breaks.
7. Fruit instead of cookies
Involve employees promise cookies is no longer fashionable. About their health should take care, even if they themselves it seems uncritical.
The simplest example - the supply of food in the communal kitchen. If you choose to provide employees with light snacks, let it be fruit, nuts or useful cereal bars instead of cookies or candy. Not all realize bring along from home apple or mandarin, although the vitamins the body needs a lot more than sugar.
8. Do not use flipcharts
Flipcharts - it is not even past. Let's leave before waving pens magnetic board heroes of "Mad Men" and take a step forward.
Usual chalkboard-wall generally does not take place in the meeting room (the same wall), it requires fewer consumables and less harmful to the environment.
Everyone knows how many sheets of paper may be lime expressive manager in an attempt to convey the idea to the customer. Interactive panel for coworking, of course, more effective, but cost will be much more expensive.
9. Accounting - outsourcing
If we talk about small business accounting can safely be given into the hand of outsourcing companies or services. Services such as "Button" or "my case" quickly and effectively work fit into the structure of the modern office.
Many services have their own applications or even web-based interface, which is also near the office of the XXI century, than buried in the endless reams of paper dour accountant.
Nothing prevents to outsource other tasks, starting with the work of IT specialists and finishing, such as legal support. There are safeguards and system reviews, they can be used to pick up a good specialist. It is also important that it will be cheaper own employees in the state.
10. Choose the right equipment
It is not possible to work quickly and efficiently if the working PC constantly buggy or slow. So choose a good office equipment.
For example, if you do not clearly enshrined for staff workstations, easier to buy candy bars or monitors with a docking station like Philips B Line, to which anyone can connect your laptop. Since the employee is permanent access to his information, the office network and the "normal" keyboard, mouse and monitor.
For field staff working laptops much preferred stationary PC, for which they spend a minimum of time. Therefore you should not pay twice.