How to quickly and easily clean up the mess in your Gmail account

The problem of the ever increasing number of unread messages in the folder "Inbox" worried about a huge number of users. To solve this problem created dozens of extensions and written many articles on using Gmail method. However, it is not necessary to invent something new, if you have proven working tools. In this article I will discuss how to cope with the flow of emails using Gmail e-mail service system shortcuts.

Shortcuts in Gmail - it's custom tags, using which you can distribute emails into different categories. At the same labels in the letter, unlike folders, may be a few, that is, the letter can be simultaneously in multiple categories.

One of the reasons for the gradual overflow inboxes is that many users use it to store all the correspondence that falls to them in the mailbox. In this analysis of mail begins with the most recent messages, so the messages that lie at the bottom of your box can never get you in the eye.

label system that I use, allows for handling mail not by the time of their admission, and in importance. You can easily sort all mail by categories of proposed actions and devote his time to really important things, not the advertising garbage. To do this, you need to create five new labels.

• "! Urgent!". This category includes messages that require immediate action. This shortcut requires attention in the first place, since the messages with must be treated immediately.
• "Planned". Celebrate this label those letters, which require you to action in the foreseeable future and have a specific date. For example, a reminder of the imminent pay for hosting or a notice of the next meeting.
• "Reply". This category will collect all the letters to which you want to reply, but the term is not defined for your reply. It is obvious that the processing of this post will be carried out at least the appearance of free time.
• "Pending." Sometimes there are situations where a business or a project that you have discussed in the postal correspondence is called dependent. That is, you have done on your side everything depends on you, and now just expect a response or following orders. Such letters, which do not require you currently no active participation, but it is still important to note that label.
• "Made". This is the label for the performance of affairs and settled the question. In principle, one could just back up a conversation, but still better to temporarily put in separate folder. This will allow you to amuse your self-esteem at the end of the working week, as well as provide material for analysis of your productivity.

Thus, the primary analysis of the correspondence in Gmail is reduced to quick view headers or content and the distribution of letters by categories. This will take you to the order of magnitude less time than sequential processing of each email, so that very soon your folder "Inbox" completely empty.

Once that happens, you can navigate to the folder "! Urgent!" And take those letters, which are really the most important. When coped with this priority category, then we go into the category of previously scheduled tasks and perform the ones that expire. If after that you have more time left, then open the folder with minor messages waiting to be answered. This process does not require, as a rule, a lot of effort and attention, so it can be executed at the end of the working day. But the letters labeled "Made" can be admired once a week when summing up.

Thus, with these simple steps, you can always pay enough attention to the important things and not waste it on empty correspondence. Your mailbox is always empty, and you will never lose a single letter in the chaos and confusion of thousands of letters unwatched.

And do you use to sort mail any Gmail labels?