15 hacks to help you deal effectively with work tasks
Productivity / / December 23, 2019
Like thousands of professionals around the world, you try to do everything possible to stay organized, come on meeting time and still spend countless hours at work that your company has continued to move forward.
Most of us are striving to make more and more business in less time, but since none of us can not add hours to your day (in spite of all our efforts), then the best thing we can do in this situation - is to try to increase their productivity.
Nevertheless, most cruel irony "Productivity enhancers", such as advice to go every morning gym does not seem to contribute to our productivity, and adds one more thing to our already huge list tasks.
Instead, try using a few of the hacks mentioned below, and the result will not wait long.
1. Put your e-mail to pause and turn off the phone
If someone has counted the time you spend each day, answering emails, SMS and calls, you would have been very surprised by the results.
If you need to perform a complex task, focus on it and get rid of distractions: turn off the phone and arrange your e-mail pause. Do the latter will help service
Inbox Pause for Gmail, with which you can control your folder "Inbox". You yourself will choose the time in which you will come to new messages.2. Shalt on your desktop
If your desktop clutter, the same chaos and in your head. Cluttered workspace disorganize you, you will become more difficult to focus on the tasks you can even feel panic when look at the piles of garbage that are scattered throughout your table.
It is not so long - to tidy up on your desktop, and a clean workplace will contribute to more effective implementation of the tasks.
3. Take the trouble to gain a to-do list for tomorrow
Many people say that you need to live day by day and do what is important today, "tomorrow will be tomorrow." And this is true.
But still, if you make a list in advance of cases for the next day, you will get some benefits, such as your work the next day will more orderly, and at this point you will be able to calmly deal with today's business, not worrying and wondering what you will do tomorrow.
4. Create a new task execution system
Do you know why we so often get tired at work? Because many of us often have to deal with the same type of work.
Organize your time in a new way. Instead of spending a few hours to complete a single case, proceed as follows: 15 minutes dedicate communication (calls, SMS, e-mail correspondence), the next 15 minutes spend to perform simple tasks, and the remaining 30 minutes for complex tasks. And so every hour.
Of course, it is quite generalized scheme that requires certain adjustments under your professional sphere activities, but the main idea you caught: do not let routine delay you make in your life the diversity of even work.
5. Arrange yourself breaks, even if not yet completed the task
Breaks are extremely important. Even a 10-minute break is the most favorable impact on your productivity.
Usually we organize ourselves breaks after the finish to engage in the task, but do not forget: if you tired, a short rest will help you regain strength, and you will be able to complete the task with the best result.
6. Break down large and complex tasks into smaller ones
Large and complex challenges rob us most of the time, we often hang out on them. In order to make it easier to cope with a major task, break it into several small and evenly distribute forces - so it will go faster and easier.
7. Perform meaningless tasks break
Surely in your to-do list there are tasks that do not require any special effort or time-consuming. Occasionally, executing them, it seems to us that we are spending valuable time on the small stuff, and it is very disorganizing.
But there is good news: if you do not accept these challenges as problems in the truest sense of the word, their performance can help you relax and unwind. Follow them or break before the start of their working day.
8. Turn off the Internet at that time, while doing chores
No matter how passionate you are currently executing task, the Internet will always be a temptation for you. Even if you assure yourself that you have an interest purely professional, for example, you need to check their contacts on LinkedIn, or post office on behalf of the company, you still will distract on something completely outsiders.
So, if you are busy with a task to perform which you do not need access to the World Wide Web, turn off the Internet at a time until you will understand with chores.
9. Prior to the meeting, prepare supporting theses
Some very productive meeting, and others - no. During the meetings, and in general any kind of business meetings, we often get distracted, direct conversation is not in the mainstream, and ultimately benefit from such meetings is not enough.
In order not to deviate from the intended target, in advance, prepare yourself supporting theses: goals, objectives, questions, results and so on.. And best of all is to prepare not only for himself, and to organize the distribution to all who will attend the meeting.
10. With a little work on Sunday evening
Of course, the weekend you should have a rest and gain strength to the whole week to stay productive and deal with the affairs of the workers. But Sunday evening - this is the perfect time to plan the next week or finish something that does not have time on this. At this time, no one will annoy you to calls or e-mails, you can easily identify your goals and on Monday to begin his duties with peace of mind.
11. Get rid of lower priority tasks
Low-priority tasks on your to-do list will only distract you. If their implementation requires only a few minutes, then straightened with them quickly. If not - delegate them to someone else, if possible, or put them in the future, if time suffers.
12. Start with the less pleasant tasks
Do any of us on the list of cases there are some tasks that we do not want or are afraid to do, and we will continuously put off, put off, put off, but, of course, can not be put off forever.
Therefore straightened with them as soon as possible, make them in the first place. Besides, as soon as the start to fulfill them, you may notice that they are not that complicated.
13. Learn to say "no"
Your already huge to-do list is growing every day. So do not be afraid to say "no", and tasks, if they can not profit, but only take away precious time.
14. Cut the way to work
Of course, well, if you live near the office - you do not spend a lot of time on the road, do not stand in the hated traffic jams. If not, try to shorten the road to work, you may have to leave a little earlier or a little later, to avoid the rush hour. And if there is such an opportunity, work from home sometimes.
15. changing environment
If possible, at least one day a week do not work out of the office, and from other places: the house, café, or even out of the park. So you fresh eyes look at the current problems, and perhaps a more relaxed atmosphere will help you concentrate better.
Yes, perhaps these tips will change your life as if by magic, but they will certainly help you to conserve one of the most important non-renewable resource - time.