Time management in simple terms. 11 reasons to throw out their task lists

I do not understand people who are in the XXI century continue to use paper planners! It is not comfortable. It's messy. This effort on your efficiency. Under the cut - 11 evidence of this.

I do not understand people who are in the XXI century continue to use paper planners!

It is not comfortable. It's messy. It beats for your efficiency.

Under the cut - 11 evidence of this.

What we offer electronic organizers, which is not in the notebook?

1. contexts

Contexts - the basis of the time management system GTD.

What is the context of the problem?

Context - a special condition under which action can be taken.

• You can "feed the cat" only houses. Because it's your cat. And he houses.
• You can "buy milk" only in the shop. In any. But in the shop. Not the university.
• "Take lectures Vasya" has just two contexts. "University" and "tail".

For example, my chores are collected on this tab:

But for the business office:

Yet I have a context of "buying", "car", "walk", "always", "mother" and others.

In a task can be one, two or more contexts.

2. task tree

There are single-type "water flowers" problem. And there are challenges - part of the project. For example, the "change oil" project:

In this case it is useful to see the tree of tasks. So you do not get lost in the lists, and always know where you're going.

The electronic scheduler, a task can be in many of these tabs. If I click "End Task", it will be gone anywhere.

3. reminders

Yes, in a paper diary, you can attach a task to a certain date. But only electronic scheduler is able itself to remind you of the occurrence of the desired time. Moreover, in the format in which you wish:

• sound (on a computer and a smartphone at the same time);
• via SMS;
• by email.

4. Mobility

When electronic schedulers have become truly comfortable?

Only when they have learned to synchronize business between phone and computer.

Immediately there was a simple scheme of work:

• Complex projects, tasks with contexts, the start date and priority - paint the on the computer.
• And here we run, we go behind the wheel, carry out the task - on a smartphone.

At planners appeared mobility. Wherever you go, all your tasks and projects, all the necessary information at hand. And is available in three clicks.

Can boast that your notebook?

5. cyclic tasks

In all there are events that are repeated from time to time. For example:

• Every fifth day of the month to pay for the Internet.
• Every first Monday of the month to receive a remittance.
• Every Tuesday and Thursday to go to the gym.
• Every January to renew the hosting.

A very simple - congratulations on his birthday and the holidays. Here they certainly have everyone!

People with a paper diary manually inscribe these events in your schedule. Terribly uncomfortable!

Electronic scheduler does it all himself:

As you can see, you can create a repetition of any complexity. It is useful that you can set the number of repeats, then the problem will disappear. For example, if you are prescribed to do 10 shots.

6. Backup

The program is easy to configure backups. And a copy of your task tree will be stored:

• on the disc;
• in the cloud;
• on a smartphone;
• on the PC.

Moreover, you have access to and copies of all the changes!

In other words, you will never lose its tasks.

And what you will, if you lose your notebook? You will howl like a wolf on the moon? It is necessary to you?

7. Teamwork

Almost all planners allow it.

• You put the task of subordinates.
• You are aiming.
• You discuss the task group (Wunderlist).

8. Search for tasks

Serious business man confused rummages in his diary: "Somewhere I wrote... around here that was... a second ..." Strange picture.

The electronic scheduler is excluded: search easier at times.

9. Attaching files and links

So comfortable in the notes to any task simply provide a link or file. For example, a map.

I can not imagine how to do it on paper.

In addition, the scheduler Todoist, for example, allows to record audioprimechaniya to the problem.

10. color coding

I know many people use their notebook in different colors and fonts. I agree, it's convenient.

But why do something to draw by hand, when all of this can make the scripts:

So I painted their tasks. Believe me, the opportunities for coloring was much more.

And all this is done without my participation. I just asked one time, it will look like:

• projects;
• folders;
• current tasks;
• inactive tasks;
• important tasks;
• Quick Tasks.

11. other

Electronics is becoming smarter, new technologies are coming. Not surprisingly, all this is reflected in the electronic planner. Already available or about to become available:

• the use of GPS-napominalok (smartphone reminds you to buy milk when you go past the shop);
• intelligent voice input and voice-tasking;
• gamification system (Todoist, HabitRPG).

Difficult?

Oh, come on!

Not harder your microwave!

You just need to sit down and pay one o'clock your time. And change your life forever. For the better!

Summary

I understand people who find it difficult to abandon the old checked paper - a paper planner. But it does not say whether you are conservative thinking? Do you resist the new technologies? Do you shift the routine, which should make the machine?

I do not understand people who are in the XXI century continue to use paper planners.

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