How to create a schedule for each day and it was never violate

On how you manage time, it depends on your well-being, productivity, good mood. Use these tips and create a schedule that would disrupt almost a mortal sin.

1. You need to work without interruption

If you are a predominantly intellectual work (for example, you are a designer, engineer, writer, scientist), you need to focus on the task at hand and catch the so-called flow. To have a good and productive, keep clear schedule time intervals, during which you will not be distracted, interrupted, leave the workplace. Use these time windows only for work.

Optimal same amount of time is easy to calculate by the rule, which was offered by Facebook manager David Gillis (David Gillis).

In your schedule for the week should be at least six periods of not less than three and a half hours allotted strictly to work without interruption.

It's difficult, but you must strive to do so. In fact, you need to work every day before dinner for three and a half hours. And to find a day when you will be working three and a half hours without a break and in the afternoon.

Look at your schedule. Is there a place in it for the implementation of this rule? If there is none, you have a problem. And you urgently need to solve it.

What happens if you do not follow this rule?

• You will not be productive.
• You have to finish the work overtime, at night, or spend it on your weekend.

For a long time in this state, you obviously will not stretch. So try to reconstruct my schedule so that it matches the rule. To do this, you can:

• postpone the meeting so that they do not distract you from your work;
• find a day during which there would be no meetings, no meetings, no planorok;
• talk to your manager: surely he is ready to optimize your day so that you work more efficiently.

When you schedule in which these are strictly defined time blocks, treat it as if it were his grandmother's jewelry. Holy cow. Bottle collection wine.

To make it easier to follow the new schedule, explain yourself why this is necessary. Set goals. For example, say: "I want to complete the project within a week."

You will be easy and pleasant to work with. Find a comfortable place to turn off notifications on your phone, drink coffee. Catch stream and includes process.

2. Weekly revise schedule

Decide on priorities

Your schedule should be a 30-minute window, scheduled for Monday. Use this time to review the calendar for the next week. Decide what are the three main goals you want to achieve over the next seven days. What are your priorities?

Be sure to check all appointments for this week. They should not interrupt the working time blocks.

• If you are invited to participate in the event, which does not know anything, please contact the organizer of the event and ask the program.
• If you have scheduled a meeting with the person, but you discuss at this time there is nothing to cancel it.
• If you schedule a meeting or presentation, schedule and more time to prepare.
• If the meeting is not scheduled, but you have a few important questions to the person or team, schedule an appointment, meeting or at least a phone call.

active planning - It is not simple. But in return you get a pleasant feeling of control over their time in seven days.

3. Ask yourself if you need to be at this meeting

Meetings, meetings, presentations - all this eats up a lot of your time. Typically, these events are assigned uncomfortable and completely ineffective. Why do they all want?

Why do we appear on them?

• We do not want to upset the other person. He has appointed you to a meeting, then he needs to discuss something. Reluctantly, you agree to come to the meeting, sacrificing their important affairs.
• We feel included in the process. For example, if the whole team is going to discuss the project, do you think that it is necessary to come. Otherwise colleagues think that you are not so devoted to the cause, like the others.
• The desire to be in the know. If the meeting seems to be important (for example, it will present some of the guidelines or planned to adopt the fateful decision), of course you want to be on it.

In fact, your efficiency could be higher if you stay on the job and never left the process. How do you know for what you need to meet to come, and which can be skipped? Use this rule.

At the meeting have to come if:

a) you are confident that your presence will affect the result of the meeting,

b) you will increase your efficiency with this meeting.

To see if your presence will affect the outcome meetings, Ask yourself if you are going to talk about their work, or want to sit in silence. Perhaps, in the hall will be the one who will be able to express your opinion more confident and better.

To understand whether you work better after this meeting, ask yourself if you learn something new at this meeting. If you do not learn anything new, are not going to ask questions, will not talk about their work and, therefore, do not expect constructive criticism, then your efficiency is unlikely increase.

If neither the first nor the second case you can not afford to explain why you need to come to this meeting, you can skip it. Your time is limited and you need to wisely use every minute.

4. Make meetings effective

Some meetings and appointments can be held effectively and bring in more results. Check whether your workplace event such criteria, and answer a few questions.

• There is a clear agenda and purpose of the meeting. If not, ask the organizer to declare what exactly is to be achieved by the end of the meeting.
• Are there at the meeting, those who do not participate in the meeting? The larger planorka, the more it costs to each member of the team, the more skills and abilities required of a leader.
• Is it possible to divide a large collection of several small meetings? Thus, the whole team will be working during the meeting time, to express their views and discuss their work.
• Does the discussion goes in the direction? Keep track of time when changing the topic of conversation, it is easy to get distracted and forget about how many minutes are left until the end of the meeting. Do not allow yourself to spend precious time so thoughtlessly. Remind colleagues: "We still have 10 minutes, and a few questions we have not touched."

5. Leave time to study and work

Not all the important tasks you need to perform urgent. But be sure to schedule a time for such activities.

Depending on what type of goal you set for ourselves, leave the window for learning, creativity or inspiration search. It can be quite small - just a couple of hours. But after a few years, you say to yourself, thanks for the happy hour. Even a small investment will profit in the future.

For example, I love to draw and I think that this skill can not lose. Therefore, in my schedules have two hours allotted only for drawing. I draw on Sunday - is the least busy day in my schedule. This is enough to have fun and do not forget how to hold a brush in his hand.

6. Remember: you need to carry all that planned

Regardless of whether you love to do or do not like.

I've very much like a double cheeseburger, but I eat it a lot less than the salads, porridge and soups. Just because it is constantly eating a double cheeseburger, healthy and strong you will not. Sometimes it is very difficult to force myself to eat the right foods. But these weaknesses have to overcome, because it is good for health.

The same applies to your schedule. Do what you love. Do and what do not like so much, but what is good for you, your career, health and development. The items in your schedule will not simply this: all unnecessary, we have already rejected, but something that will help you become a better left.

Now, the schedule may not be violated.