6 ways to quickly finish the meeting and get the result

Well and productively organize meetings should be able to. It is not so easy as it might seem at first glance. But if you learn how to assign a time to use the environment and set goals clearly, then it will be able to quickly and effectively conduct meetings.

Make sure the goal is clear

Instead of saying, "Let's gather around the office at 11 am," asked, "And what we want to achieve?".

You absolutely need to know why you were putting on the meeting:

• to generate an idea;
• to make a decision;
• to make a deal;
• to answer questions about the upcoming changes.

Maybe you arrange it:

• to listen to the complaints of employees (whether it should be done in a group meeting format?);
• once again to discuss what has already been decided;
• to do something that can be discussed or resolved by phone or email.

Do not make mass gatherings

Use perfect "rule of two pizzas" and does not invite many people to a meeting. You need to create a team, each person which is in its place. Therefore, the meeting should attend as many people as possible to feed the two pizzas.

The point is not only to feed everyone who came to the meeting. Large groups of people can not effectively make decisions. There is even a concept "Atrophy determination". It occurs in large groups of people, where individuals may not express their opinions for fear of censure from colleagues and managers. Small groups are more convenient in this regard. Therefore, more effective.

First time, then the timer

Latecomers are very annoying and distracting. Teach them to be on time.

If they do not value their time and do not appreciate the time everyone else.

Walk this way.

Designate a meeting, say, 8:48. Surprisingly, this move will work, and people will come to precisely be on time. As for those who are late, you will need to teach them to pay for it. And no money. Suppose, for example, sing. Such penalties are much better monetary penalties. A month later you forget the sound of the singing of your subordinates.

And, of course, train yourself to set a timer. For each speaker, if any, and to all the congregation in general. So the meeting will not be long, and you will know what to spend every minute.

Chairs should be properly

The way people sit in the hall, too, is of great importance:

• sit in a circle useful for collaboration, discussion, general decision-making;
• sit in rows is useful if you want to spur competition and the desire to compete with colleagues.

If you need to carry out a prompt and very efficient meeting, take out all the chairs out of the room. Numerous studies show that the more we are, the more we become pull is enough. Just want to go and take a decision as soon as possible. Besides, a little stand can be good for your health.

Remove laptop computers and phones

Otherwise it will be constantly distracted. And you and your colleagues need to quickly do everything planned, and finish the meeting. So stop to glance at your smartphone screen. Instead, reach for a pen and paper. Information, written by handIt is much easier to remember.

The agenda was not created "for show"

You really have to work on it. Most meetings are not productive because the endlessly discussed agenda. Try, instead of stating the problem to formulate the agenda in the form of a question.

Not "discuss the video content", and "when the video content is ready?".

When asking a question, it will automatically start to search for the answer. It so works.