How to find all the time and be productive
Productivity / / December 23, 2019
Evaluate how you allocate the time is now
We live in an age where we are constantly something distracting. Therefore, we must be particularly attentive to how we allocate their time.
To start with, calculate how much time you spend each day on a particular activity. Then multiply that number by seven - so many hours you spend on it for a week. Calculate how much time you have spent on everything that you do, and fold to get the result. And then subtracting this amount from the total number of hours a week (168).
It will look something like this:
- Internet and TV: ____ × 7 = ____ (per week).
- Work or Study: ____.
- Socializing with friends: ____.
- Time with the family: ____.
- Sports: ____.
- Reading for pleasure: ____.
- Sleep: ____.
- Cooking and eating ____.
- Time on the road: ____.
- Other ____.
Total: ____.
168 - ____ (the sum of employed hours per week) = ____.
So you get an idea of how you allocate your time. You may be able to discover a few free hours, of which you were unaware.
Now determine how much time you spend useless. Be honest with yourself: what classes really bring you a favor, and that only clog up your day? Carefully review your list. It may well be that you have five hours a day spend on Facebook, YouTube and
TV series.With such a habit will help to cope extension StayFocusd browser. It allows you to limit the time spent on a particular website, which now takes up too much time.
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How to find more time
Choose the right time of sleep and get up early
Remember how often it happened that even after 11 hours of sleep you feel sleepy and tired. Or, on the contrary, having slept only three hours were full of energy. This is due to our sleep cycles. Each cycle lasts 90 minutes, so it is best to sleep on and a half, three, four and a half, six hours, and so on. Try to determine the opportune time for yourselves, when you will be most comfortable to go to bed and wake up.
And to get up earlyTry to apply the following two tips:
- Go to bed at the same time.
- Begin to gradually get up earlier. For example, if you were to wake up at eight, and want to get up at six back down the time of awakening for ten minutes (7:50 today, tomorrow, 7:40 to 6:00 and so).
The first couple of weeks you will be more tired, but this is perfectly normal, as long as your body adjusts to the new routine. To make up for the energy reserves, you can sleep for 20-30 minutes during the day.
Regain your "dead" time
"Dead" time in this case - is the time that we spend on activities, upon which absolutely can not refuse. This may be the way to and from work or the grocery shopping. This time, too, can be carried out efficiently. To do this, listen to audio books and podcasts, Read or learn foreign languages with the help of applications Duolingo or Memrise.
How to use time as efficiently as possible
1. Set yourself goals
When we do not have specific goals, it is very easy to "accidentally" spend time on unnecessary classes. And if we know what to strive for, it is easier to devote his attention and not be distracted.
Put yourself in the year ahead 3-5 main goals in every area of life (work, health, relationships, self-development, travel). Formulate very specific goals and write them down in the present tense, as if you had already achieved. For example: "I'm fluent in English (Italian, Chinese)." All you need - is to write down your goals and take action.
2. Determine the most useful classes to achieve their goals
You can apply the well-known law of Pareto (80/20 rule). According to this law, 20% of your efforts produce 80% of the results. Identify the three most important tasks that are most useful to achieve your goals and give them the most time.
3. Develop your morning ritual
Correct morning ritual will effectively start the day. Include in your ritual of those classes that will help you move toward your goal. For example, if you want to start your own blog, you need to write at least one article per week. Highlight the morning 30-60 minutes trying to write.
Here are some useful tips for efficient morning ritual:
- Drink water. Your body all night did not get water, it's time to restore water balance.
- Get an small victory - do something, than you can be proud of.
- Exercise. You can use any type of physical activity: yoga, walking, running, swimming.
4. Automate, delegate and exclude unimportant tasks
Usually we think that we all should be doing yourself. However, it is not. Think about what you were going to do today, and find the less important tasks. Of these, select that can be automated, to entrust someone else or eliminate.
5. Schedule a meeting with oneself
If the work you constantly have to deal with lots of people, be sure to schedule a time when you will be able to fully concentrate on their tasks. As you may have two or three meetings with itself during the working day.
6. Work intermittently
To do this, perfectly suited to all known "Tomato machinery", Developed in the late 1980s as a tool for time management. Under this approach, you need to divide the work into intervals of 25 minutes and then do a five-minute break. This not only improves productivity, but also helps to not overwork.
7. relax
After performing a large amount of work, our energy level typically decreases. In such a situation, try to find a quiet corner in the office, where you can sit with your eyes closed. Sleep is not necessary, as long as the body relaxed.
8. Always count time with a reserve
If you are ahead of an important meeting or other event, be sure to keep in reserve some time in case if something goes wrong.
For example, if a meeting is scheduled for 15:00 to 14:45 come. Just in case. Also expect its own deadline for some of the project a few days before the official deadline.
9. If things go according to plan, do not worry
Even if you are a master of efficiency and time management, you still expect unforeseen delays, because very often we depend on external circumstances. If you are sitting in a queue or waiting too late and colleague, take the time to read or interesting podcast. And do not worry.
10. Make sure that what you spend your time, and evaluate the results
Recognize how much time do you spend on the important things, and at the end of the week evaluate results. Take 30 minutes to think about what was productive and what is not. This will help to notice the causes unnecessary waste of time.
11. Take the time to household chores
One day a week to devote cleaning, grocery shopping and other household affairs, so as not to waste time on it in the remaining days.
12. Say "no" to the meetings
If you do not have the specific purpose of the meetings, they do not make sense. On an average day could be three or four meetings, each 30-60 minutes. Ask what is the purpose of the meeting, to which you are invited, and deny yourselves, if it does not relate to your business. Of course, this is not always possible, but if you succeed, you will save time for more important tasks.
13. Say "no" to an email
No e-mail as long as you have not finished your morning ritual. And do not check email twice a day. If you are someone needs, you will find.
14. Say "no" to what does not meet your goals
Along with tracking your progress, the main thing that will help you not to deviate from generated graphics - the ability to say "no". Remember, it does not mean what you say "no" to others, you say "yes" to yourself.
15. Reward yourself
Not necessarily paint the whole life by the minute. At the end of a productive working week treat yourself to a whole day or even a couple of hours of rest.
16. Develop a nightly ritual
At the end of the day remember that important, a good and interesting things happened today. Benjamin Franklin, for example, always ask yourself, "What good I have done today?".
17. Rest of the art
An hour before bedtime, turn off the computer, phone and all the other gadgets. It is better to spend time with loved ones or read.
summing up
In fact, to develop the habit of properly allocate their time, can take years. Remember that it is not necessary to strive for the ideal. In this case it is much more important than consistency. Select methods that are appropriate for you, and act!