Savvy e-mail or communicate by e-mail

Mailbox. Tons of emails every day. It is not surprising that sometimes important messages are lost in the general gray mass. The e-mails would be good to introduce the rules as regulations, for example. That they follow everyone. If these basic conditions are respected, read e-mail would be a much nicer and process - much faster.

Letter subject

First of all, we draw attention to the subject line. That it is possible to understand what will be discussed further. The topic should be summarized the essence of the letter or problems - literally in a few words. In this case, any questions in the theme is not allowed.

Be creative writing topics are not just important, but necessary. Do not be afraid be creative! So you do not get lost among the thousands of standard gray letters that each box dumped tons. Thereby increasing the chances that your letter will notice, read and remember. Also, a letter will be much easier to find if it will need in the future.

The length of the text of the letter

Maximum 3-4 paragraphs. E-mail not long boring texts. Here, an action slogan - "brevity the soul of wit." And it was not in a hurry. Just think of it: who will read 14 paragraphs of boring text on the subject uninteresting to it?

write less but better. Pay attention to punctuation and grammar. So the chances that your letter will be interested, greatly increased. And if a man will need it will contact you personally to clarify some points.

By mail, you can resolve all your questions promptly. But this rule is not always valid. Often it happens that you can not go to sleep because you suddenly received a letter from a colleague, who urgently need to solve a question. And the most terrible thing is that until you solve the problem, you do not go to sleep. Yes, of course, the sooner the problem is resolved, the better. But since when email has become a panacea for all problems?

Check emails before sending

Of course, if there is no other way to solve the problem, continue to write. However, typing a couple of paragraphs, ask a question: will decide whether the e-mail all the problems?

In fact, in most cases, we write for themselves. Why? Because opus of 17 paragraphs, not everyone can master. The fact is that when we respond to the letter, we want to do it as quickly as possible. And we are always doing something, and that looked at the 'send' button. But have you ever thought, read, and whether the other person will understand what you have written?

The more we generate the text, the more entangled themselves. Logic is lost, confused thoughts. Each paragraph illogical written increases.

Check the text, more precisely, reread it before sending very important. Only after this letter can be considered ready.

Signature of a letter

The last thing to do - is to sign the letter. Yours faithfully? Yours sincerely? What's better? Maybe even better without a signature. And what do you think?

Unsigned does not. E-mail - on it and e-mail - can not be replaced live communication. Simple phrases can be interpreted inaccurately and grow into very different meanings, not laid down in them originally.

Signature is a reminder that we are still communicating with the person. He - the person, and his letter is worthy of attention.

Read and write emails! If you follow the basic rules of drawing up of email adresses, checking e-mail can be a lot more fun than you think.

Best regards, Mary B.