Godsend for the control-freak: a mini-review of the built-in personal productivity tracker Office365
Technologies / / December 19, 2019
Lydia Gudkov
Development Manager Office365, Softline business. Fan threads personal productivity. Experienced traveler and expert on Asia. He loves equestrian sport and fast cars.
The developers of smart watches and fitness bracelets closed the problem of calculating the results of sports training, and Microsoft is, it seems, is going to do the same for office work. In its cloud product Office365 appeared module that scrupulously collects data about the user's personal productivity and defines aktivnosti- "dummies", which can be neglected.
We are talking about a software module Delve Analytics, which has recently been included in the Office365 and is available on the functional rate plan E5. This product startup Delve, Microsoft bought a few years ago. The status of an independent Delve product is not much different from other trackers time. But after the integration with cloud Office365 package he learned to collect information about user activity, analyze it and provide the analysis results in a visual form.
For those who work a lot with office applications, Delve Analytics (a new name - MyAnalytics) fulfills the same role as the fitness wristband for practicing sports. It helps to understand, in what types of "exercises" (read - work tasks) you are quite productive, and where your effectiveness is poor. We chose five basic functions MyAnalytics, which in everyday use will help to work more productively, and - most importantly - do not do too much.
post office
Office personnel from 60 to 80% of the working time in the handling of electronic mail. Analyzing this process, MyAnalytics monitors the two main metrics: time spent on the job with the post, and the speed at which the communication by email.
In addition to the ratio of read and unread messages (greetings to all the champions of empty inbox), a software module considers the approximate time that you spent read and send e-mail based on the average value of the message: for every sent message is given 5 minutes on each read - 2.5 minutes. Operating time with e-mail accounted for all devices, including laptops, tablets and smartphones. This is a great bonus for which you need to give thanks to cross-platform Office365.
The most interesting. MyAnalytics can monitor email discipline your respondents. On the one hand, it shows how much of the electronic messages sent by you, has been read by the addressee. On the other - it gives an indication of how quickly the recipients respond to these messages. If you are a manager of communication and effectiveness of e-mail depends on the productivity of your team, this function at least as an extra.
Meetings
On the feasibility of various meetings written a lot of books, and still on the "meetings" there is some consensus. Everyone decides for himself. However, the tracker performance, and then may provide food for thought. He said the total time spent on the meetings.
The most interesting. This feature is able to consider the time spent by the user in multitasking mode. For example, during the meeting, you actively respond to emails - even from your computer, even from your smartphone. MyAnalytics records this fact and reflects it in the report. If the percentage of such multi-tasking meetings in your schedule of meetings is significant, it is worth considering, it is important those meetings where you find time to write e-mails?
Productive time
Useful time - it's such an antagonist of time spent in meetings. It is noteworthy that the postal activity also relates to the desired time, as for so many heads of their work is correct and clear formulation of subordinate tasks. And often this letter requires a fairly deep study. Sometimes two hours is not enough.
The most interesting. MyAnalytics creators believe that valuable time - two or more hours between meetings, the user is committed execution duties. That your productivity does not suffer, it makes sense to keep this fact in mind when planning workshops.
collaboration
Another useful section is devoted to the issue vnutrikomandnogo interaction. Tracker based on historical data forms a group of employees with whom you spend a lot of time in meetings, conducts active correspondence and letters that react quickly.
For example, looking at MyAnalytics, you see that in your regular contacts - people from one unit, but different positions. And with all of them you are in correspondence, letters and themes often intersect. In a typical e-mail client that trend does not always manage to discern. Having at its disposal such statistics, the user at least thoughtful, how to make communication with colleagues is not so massive, but at the same time effective.
The most interesting. If you are a manager, a function of the analysis of joint work will help understand whether sufficient communication with your subordinates. Often, this knowledge helps to avoid losses of employeesWho believe that the head (ie, you) do not pay them, and the results of their work enough attention.
after hours
As the name suggests, this part MyAnalytics functionality helps to understand how stretch your working time trifling "minute" distraction to the service business. For example, when you check your work e-mail on the way out of the office in a taxi immediately after waking up or just over the weekend to make sure that there is no "fire" there.
The most interesting. On account of overtime perfectly lays down function setting objectives, which is also implemented in MyAnalytics. If you want to find a balance between work and personal life, set the target for the number of hours of extracurricular time in a week. Goals can be set to any of five areas MyAnalytics monitoring. But, in our opinion, it is unnecessary to restrict the hours and is the main value of this tracker for the user - learn to packaging activity working hours framework and to respect the time of colleagues who may not always be convenient to read your letters and think about the tasks outside school time.
instead of a conclusion
As you can see, MyAnalytics coined not to defeat procrastination. On the contrary, it is aimed at a sufficiently motivated individuals who are able to work, but that would not prevent know of some areas of work with office applications, you can squeeze a few more personal interest efficiency.