How to automate the work with e-mail and does not suffer from the hundreds of incoming
Technologies / / December 19, 2019
Letters became too much
according to statistics,How many hours of your life have you wasted on work email? Try our depressing calculator, The average office worker in the course of his career, spending on email about 47 000 hours. It may seem like just an annoying waste of time, but in fact it's much more than that.
People are exposed to severe stress when they have to deal with problems that seem insurmountable. Such, for example, as a full mailbox.
e-mail overload often makes you feel that you have a set task, but the time or resources are insufficient even for the beginning of its implementation. One look at a lot of new members can cause high blood pressure, heart rate and cortisol (the stress hormone).
What to do
If you use e-mail in Outlook, Yahoo, Thunderbird or another service, there are many resources for letters flow automation. InboxZero, Mailstrom Unified Inbox and work with most mail clients.
InboxZero
This is a free program for Android, iOS, macOS and Windows. Mobile clients are available only in some European countries, but the PC version can download each. InboxZero helps manage important emails and get rid of those that do not matter much. One of the most amazing features of this platform is the "rest mode", which allows you to automatically send your contacts a letter indicating
timeWhen you are available and when they can contact you in the next time.InboxZero →
Mailstrom
This service allows you to analyze the contents of your mailbox and to sort messages by any of the criteria. Similarly, we can respond immediately and to the letter group, united by a common theme, sender, or other parameter. Users love the platform for the possibility of simultaneous work directly with dozens or even hundreds of letters.
Mailstrom →
Mailbird
Many people use more than one e-mail box every day. This may be your work and personal e-mail, or even two or three business account. The best tool for management by several boxes at the same time - Mailbird service for Windows. It allows you to view all the received emails in one place.
Mailbird →
Extensions and filters from Gmail
You can use special expansion and filters that can improve the flow control incoming messages. One of the best considered SaneBox, Unroll. Me and BatchedInbox.
SaneBox
SaneBox for ranking your emails in order of importance. Expanding reserves the right messages in your primary inbox and sorts all secondary incoming messages to a separate folder. After these steps, you will receive an email with an explanation that it was forwarded.
SaneBox →
Unroll. Me
Despite scandal the leakage of user data, Unroll. Me is still a fairly popular mailboxes control system. Its main feature lies in the unification of all your subscriptions in a daily digest. This grouping allows save time and at the same time not lose sight of anything. If necessary, the unnecessary mailings can unsubscribe with one click.
Unroll. Me →
Inbox Pause
This extension allows you to decide when to receive messages, and when - no. When you pause, you can configure communication with voice mail, all your contacts are up to date with the activation schedule to get mail. you can configure the display of messages on a schedule if necessary.
Inbox Pause →
filters
Do not forget about Google's spam filters, allowing to automate the assignment of labels to archive messages, deleting, forwarding and other actions. Create filter possible through the drop-down menu in your Gmail search box. After clicking on the down arrow will be necessary to specify the criteria to check their accuracy search and after the click on the link create a filter that appears at the bottom right in the same drop-down menu.
Each of these solutions operate independently of other instruments allowing competently to dig, analyze and sort incoming mail packs. Only a combination of several of these services, you can maximize the efficiency.
see also
- 9 temporary e-mail services →
- The fastest and safest way to unsubscribe from mailing lists →
- How to spend less time on email →